Winnebago County Clerk of Courts

Application Deadline: 2021-10-18
Job Type: County
Job Description:

POSITION TITLE: Winnebago County Clerk of Courts

LOCATION: Clerk of Courts

SALARY: $84,464/Yr. (2021)
$85,731/Yr. (2022)

STATUS: Full time

HOURS PER WEEK: 40

WORK HOURS: 8:00 am – 4:30 pm

APPLICATION DEADLINE: October 18, 2021

Please submit a cover letter and resume with a complete work and salary history to:

Jon J. Bellows
District Court Administrator
Fourth Judicial District
415 Jackson Street, Ste. 510
Oshkosh, WI 54903

Purpose of Position:

The purpose of this position is to plan, direct and supervise record keeping for Winnebago County Circuit Courts as defined in Wisconsin Statutes (Chapters 59 and 814), and to provide administrative support for the Court system.

Essential Duties and Responsibilities:

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Plans and implements the manual and automated maintenance policies and procedures for Circuit Court records, documents, files and exhibits, for civil, criminal, traffic, family, small claims, citations, and forfeiture cases.

2. Prepares, recommends and monitors annual department operating budget; including various cost centers.

3. Prepares the Annual Report of Actual Costs to the Director of State Courts. This reporting is required in order for the Courts to receive grant money from the State.

4. Assigns Deputy Clerks’ tasks. Allocates personnel. Plans and reviews deputies’ work, maintains standards, and prepares annual performance evaluations. Works in conjunction with Winnebago County Human Resources regarding Clerk of Courts staff hiring, transfers/promotions, discipline/discharge. Interviews and trains new employees.

5. Represents Department to other agencies and the public. Reports and consults with Judges, County Board Supervisors, the Family Court Commissioner, Court Commissioners, and Judicial support staff regarding records operations and coordination.

6. Maintains knowledge of current local and state ordinances and statutes, and the Supreme Court Administrative rules regarding Clerk of Court operations.

7. Plans and implements new procedures including automated record keeping under the Combined Courts Automation Program (CCAP).

8. Develops and directs jury management policies and procedures such as jury pool development, notification, juror orientation, exit surveying, and payment.

9. Develops and implements records management policy regarding records handling, public inspection, security, records retention and statutory duties.

10. Develops office personnel policies and procedures in conjunction with Winnebago County Human Resources Department to insure compliance with County personnel policies.

11. Develops and implements responsible accounting policies and procedures including collection of accounts receivables.

12. Plans and implements community service programs that will assist and enhance the operations of the office, such as the Free Legal Assistance Program, including monitoring and establishing all procedures for the programs, providing budget information to be used in grant applications, completing reimbursement requests, monitoring participants, and communicating with other departments/agencies involved in these programs.

13. Authorizes purchases and monitors supplies inventory.

Additional Tasks and Responsibilities:

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Reviews and approves Department activity reports. Reviews records handling, daily dockets and the entry of judgments, indexing, and certification of court records.

Clerks at court proceedings. Marks exhibits, records minutes and administers oaths. Prepares judgments based on court decisions.

Required Minimum Training and Experience:

Must meet Wisconsin Statutory requirements for County elected officials.

Preferred Training and Experience:

Bachelor’s degree with legal, administrative, and fiscal management experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Required Physical and Mental Abilities:

Ability to analyze operations within a complex organizational framework and make needed improvements. Ability to analyze and categorize data and information to determine effects and to identify and select appropriate alternatives.

Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to apply policies, procedures and standards to specific situations.

Ability to utilize information such as Wisconsin Statutes, County ordinances, payroll records, quarterly activity reports, Supreme Court administrative rules, job evaluations, court documents, jury lists, financial reports, passport applications, computer software operating manuals and accounting methods.

Ability to communicate effectively orally and in writing with Judges, attorneys, department personnel, County Department Heads, County Board Supervisors, the general public, Court Commissioners, news media representatives, jurors, bailiffs, law enforcement personnel, CCAP personnel, Probation and Parole, and vendors.

Ability to calculate percentages, fractions, decimals, ratios, etc. Ability to interpret, develop and prepare basic descriptive statistical reports, maintain double entry bookkeeping, and provide accounting for funds.

Ability to exercise sound judgment, decisiveness and creativity required in situations involving the direction, control and planning of an entire program or multiple programs.

Ability to operate office equipment. Ability to exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing and pulling.

Other:

This position is being appointed per Wisconsin Statute 17.21(4m) for the residual term of office through January 2, 2023. If the appointed candidate wants to remain in the position past this date, they will need to run for election in 2022 for the new term beginning January 3, 2023. Candidates cannot have been convicted of a felony in any court within the United States for which they have not been pardoned.

Please submit a cover letter and resume with a complete work and salary history to:

Jon J. Bellows
District Court Administrator
Fourth Judicial District
415 Jackson Street, Ste. 510
Oshkosh, WI 54903

https://www.co.winnebago.wi.us/human-resources/employment-opportunities

Deadline Note:

Many Wisconsinites have gotten vaccinated, but we still have work to do! Encourage family and friends to get vaccinated and let them know it’s scientifically proven to be safe and effective. πŸ’‰ #DontWaitVaccinate #STOPtheCOVIDspread https://www.youtube.com/watch?v=UdWL_EN1zpc&t=1s

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