Purpose of the Position
The purpose of the Transportation Coordinator is to write, oversee and manage DOT grants for the Aging and Disability Resource Center in addition to overseeing all of the ADRC transportation programs, which include buses, volunteer escorts, and taxi subsidy programs for Sauk County.
Essential Duties and Responsibilities
• Prepare, report and oversee the ADRC’s transportation grants.
• Work with the Department Head, review and understand budget constraints.
• Ensure coordination of the volunteer driver escort program.
• Ensure coordination of the taxi subsidy program, including distribution and fulfillment of applications and punch cards for clients.
• Ensure coordination of the “Fun-day Travels” one-day excursions by making passenger reservations and organizing trips by utilizing the ADRC’s fleet of buses.
• Provide first line contact to inquiries made to the ADRC’s transportation phone line, utilizing customer service skills.
• Maintain accurate and timely records and reports of each transportation service, including quarterly reports.
• Schedule staff.
Additional Duties and Responsibilities
• Market ADRC transportation programs through speaking engagements, brochure design, and writing articles.
• Facilitate timely maintenance of the ADRC’s buses and vehicles.
• Maintain and ensure transportation policies are up to date and are adhered to by both the drivers and passengers.
• Serve as staff liaison to the ADRC’s Transportation Coordination Committee.
• Participate and facilitate the ongoing analysis of ADRC transportation services for effectiveness and cost-efficiency.
• Develop and conduct volunteer training with the volunteer coordinator.
• Assist with preparation of the Transportation Coordinating Plan.
• And other duties as assigned.
Knowledge, Skills and Abilities
• Explain, demonstrate, and clarify to others established policies, procedures, and standards.
• Verbally and in writing with department personnel, van drivers, clients, the public, and vehicle maintenance personnel.
• Descriptive data and information such as invoices, maintenance reports, grants, policies, procedures, and routine and non-routine correspondence.
• Adding, subtracting, multiplying, dividing, and calculating percentages, fractions, and decimals.
• Computer skills such as word processing and spreadsheets.
• Compare, count, differentiate, measure, sort, classify, compute, tabulate, and/or categorize data and/or information
• Assemble, copy, record, and transcribe data and/or information
• Analyze data and information using established criteria to define consequences and consider and select alternatives.
• Apply functional and situational reasoning by exercising judgement, decisiveness, and creativity in everyday routine and non-routine situations.
• Use fine and gross motor skills to perform tasks such as operating a keyboard, photocopier, telephone, calculator, and computer printer.
• Exert light physical effort in sedentary to light work, involving lifting, carrying, kneeling, crouching, pushing, and pulling.
• Safe and comfortable in respects to violence, noise, and disease.
Required Working Hours
Standard working hours are Monday through Friday, 8:00 am until 4:30 pm. Please note these hours are subject to change and additional hours may be needed or required. Compensation for additional hours beyond normal working hours are subject to applicable state and federal regulations.
Education and Experience Requirements
Required: Associate’s degree in Management or another related field
Experience with the elderly or disabled population
Preferred: Experience working with Wisconsin’s Department of Transportation
Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.