Part-Time Administrative Assistant- Human Services CCS
Position Title: Administrative Assistant I -CCS
Reports to: Financial Services Manager/Human Services Director
Department: Human Services
FLSA Status: Non-exempt
Wage Scale: F
Position Summary
This position description has been prepared to assist in evaluating duties, responsibilities, and skills of the position. It is not intended as a complete list of specific responsibilities and duties, nor is it intended to limit duties to those listed.
This position is responsible for assisting with the overall program functions, coordination, and compliance of the STRIVE Comprehensive Community Services program under the Department of Human Services.
Essential Duties and Responsibilities
Communicates with the public, employees, and other individuals to answer questions, direct, explain, and inform.
Performs routine clerical tasks including scanning, filing, sorting, recording, form ordering, and typing as required.
Ensures program compliance with the State and STRIVE CCS Program requirements.
Maintains all confidential records for consumers enrolled in the Comprehensive Community Services Program.
Assists with processing monthly vouchers.
Responsible for STRIVE CCS Advisory Committee quarterly meetings, including agenda preparations and meeting minute documentations for such meetings.
Maintains organization of the Comprehensive Community Services program.
Enters and maintains Program Participation System data on consumers.
Maintains confidentiality of consumer records and rights.
Operates and maintains office machines, such as photocopiers, scanners, facsimile machines, voicemail systems, and personal computers.
HSRS and Visual WISSIS data entry.
Performs secretarial duties for the Director including taking and transcribing dictation, composing letters, taking messages, maintaining files and taking minutes of meetings.
Develops spreadsheets.
Scans ESS case file information.
Acts as back-up to fiscal and other clerical staff as needed.
Assists Western Region for Economic Assistance (WREA) with clerical duties including but not limited to mailings, copies and daily scanning of ECF documents.
Related Job Functions
Responsible for working safely and following safety practices and standards of the facility; responsible for reporting and/or correcting any existing or potential safety or accident hazard.
Establishes and maintains effective working relationships with co-workers and others.
Attends staff meetings and training sessions.
Maintains brochures, postings and legal notices for public viewing.
Performs related work as required or directed.
Physical Demands
Ability to sit, stand, and move around for extended periods.
Proficiency in keyboarding and using office equipment such as computers, printers, and copiers.
Capable of lifting and carrying light to moderate office supplies.
Visual acuity to read printed materials and view computers screen for extended periods.
Manual dexterity to operate office equipment and perform tasks such as filing and organizing paperwork.
Ability to communicate with the public and Vernon County staff in-person and on the phone.
May travel to other Vernon County locations.
Occasionally may handle stressful situation(s) and short deadlines.
Involves minimal potential and/or direct exposure to blood or bodily fluids.
Education and Training Requirements
Graduation from an accredited high school or GED; requires three years recent office experience with demonstrated competency in advanced word processing, accounting, bookkeeping, and computer skills; advanced technical training in bookkeeping, accounting, and computer; some experience in operating a switchboard or related equipment; experience working with various socio-economic levels of public. In evaluating candidates for this position, the County may consider a combination of education, experience and training that provides the necessary knowledge, skills, and abilities to perform the duties of the position.
Possession of a valid driver’s license and reliable transportation with adequate auto insurance to meet minimum County requirements, or access to reliable transportation for city and rural travel.
Must pass background check and pre-employment drug screen.
Wage and Benefits
Starting at $18.97
Employee Assistance Program
Deadline Note: