Legal Assistant II – District Attorney
Performs moderately complex and responsible legal secretarial work of a non-routine nature to assist professional legal staff.
Drafts criminal complaints, offer memos, summons, information’s, amended criminal complaints, amended information’s, motions, jury instructions, warrants, subpoenas, order to produce and miscellaneous correspondence including letters and memorandums.
Notifies law enforcement officers, victim/witnesses and professionals for hearings.
Enters data information on case files.
Compiles data and prepares various reports in compliance with departmental regulations and policies, state statutes, and constitutional law.
Maintains a calendar or record of appointments, meetings, court hearings and other events.
Maintains case files, assists attorneys in meeting statutory and court deadlines and makes appointments as instructed and issues reminders.
Performs receptionist and/or counter duties, answers inquiries regarding departmental policies and regulations and services, explains court processes; provides information relating to cases or refers inquiries to the proper official or department.
Opens, sorts, dates, and distributes mail and prepares articles for mailing.
Occasionally runs files to court.
Reproduces multiple copies of work.
May assist and/or assume assigned responsibilities of Office Manager.
Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience:
High school diploma supplemented by legal secretarial/paralegal courses required, plus three years legal office experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.
Licenses and Certifications:
Ability to become Time Certified.
Knowledge, Skills & Abilities
Knowledge of general office skills, practices and procedures.
Knowledge of English grammar, spelling, legal terminology, and the court system.
Knowledge of simple bookkeeping.
Knowledge of assigned department operations, organization, terminology, policies, procedures and laws governing the department operations or ability to acquire such knowledge during a reasonable period of training.
Knowledge of and ability to utilize a computer and the required software.
Ability to type at a minimum rate of 50 net words per minute.
Ability to make basic arithmetic calculations.
Ability to effectively utilize transcription equipment.
Ability to follow fairly complex oral and written instructions.
Ability to answer inquiries and complaints with tact and courtesy.
Ability to accept responsibility, exercise independent judgment and make appropriate decisions.
Ability to maintain the confidentiality of departmental practices, as applicable.
Ability to independently prepare routine and non-routine legal documents and correspondence and comprehend/interpret and summarize various documents.
Ability to instruct, assign work, train and monitor the work of others.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with staff and the public.
Ability to work the required hours of the position.