Lafayette Hospital + Clinics (LH+C) – Administrative & Marketing Assistant

Job Title: Administrative & Marketing Assistant
Reports to: Chief Executive Officer

Position Qualifications – Educational Requirements:
• High School diploma or equivalent
• Organizational and time management skills
• Proficient in Microsoft products
• Ability to portray a professional image
• Ability to work with sensitive and confidential information

Position Summary:
• Provide secretarial/administrative assistant support to all departments, as needed (ie. Quad A annual reporting)
• Electronic health records referrals work queue
• Preparing chart audits for review for primary care
• Maintain & Post Agendas, Minutes, & Job Postings
• Compliance of Roberts Law and public meeting rules & regulations
• Submission with several government portals
• Rural Wisconsin Health Coop & other miscellaneous reporting
• LHC & County Website Assistance
• Coordinate with County Human Resources Department – including pay change notifications, paystub stuffing and disbursement, input employee meal card and eye clinic deductions
• New Hire Information
• Assist with job shadows
• Coordinate Blood Drives and other outside organizations for conference room reservation and setup
• Assist with patient communications & mailing list
• Assist Marketing with website updates
• Assist with capital campaign activities, as requested
• Lafayette Hospital + Clinics Foundation minutes
• Assist Marketing with Volunteer program
• Assist Marketing with event planning and organization
• Assist Marketing with employee engagement activities
• Other duties as assigned by Administration

Typical Physical Demands:
• Ability to use full range of body motion and dexterity to allow significant handling, transferring, pushing/pulling, and lifting of patients and equipment
• Ability to frequently lift, carry, push or pull up to 50 pounds, and occasionally lift, carry, push or pull over 50 pounds
• Ability to stand and or walk 80-90% of shift; and sit 10-20% of shift
• Ability to use good hand/eye coordination, and finger dexterity
• Ability to use good perception and discrimination related to odor, color, and textures
• Ability to use good perception and discrimination related to functional visual ability and depth perception; sound perception; and functional speech
• Ability to frequently bend, twist, balance, and reach above and below shoulder level; as well as occasionally kneel and climb as necessary to perform job duties
• Ability to wear gloves and other protective equipment
• Ability to work irregular hours

Typical Mental Demands:
• Ability to deal with pressure to meet deadlines, to be accurate, to handle constantly changing situations, and to create a positive work environment
• Ability to deal with a variety of people, stressful situations, and handle conflict, while maintaining a positive work environment
• Ability to communicate in a professional manner both verbally and in writing
• Ability and willingness to gain new skills and knowledge necessary for the performance of essential job functions
• Ability to give receive and analyze information for the performance of essential job functions

Working Conditions:
• Exposure to disagreeable odors, communicable diseases, and bodily fluids
• Exposure to the chemical compounds of medications and treatments
• Exposure to chemicals such as disinfectants, cleaners, soaps, etc.
• Exposure to latex, plastic, and other materials used for personal protective equipment
• Exposure to noise and distractions
• Exposure to unpredictable behaviors

Employee Responsibility in an Emergency:
As an employee of Lafayette Hospital + Clinics, you are expected to respond to emergencies involving the safety of patients, other employees, visitors and the facility. This includes the ability to assist with a possible evacuation of facility if that has been deemed necessary.

Management Statement:
This job description is not intended to be all inclusive. The employee will also perform other reasonable job related duties as assigned by the supervisor and/or other management personnel. Management reserves the
right to change job responsibilities, duties and hours as needs prevail. This document is for management communication only and not intended to imply a written or implied contract of employment.

https://www.lafayettecountywi.org/hr/job-opening/lhc-full-time-administrative-marketing-assistant

Deadline Note: 11:59PM