Judicial Assistant
The Portage County Circuit Court has a full-time Judicial Assistant position open! This position provides assistance to the Judge in all aspects of office operations and court calendar management.
What are the primary job duties?
Organize and maintain Judge’s calendar, files, and records.
Work with court in drafting legal documents including: opinions, correspondence, decisions, reports, dispositions, memoranda’s, agendas, jury instructions, orders, and notices.
Manage Court Calendar including: scheduling of court hearings, trials, conferences, legal appointments, meetings and activities of the Judge; hold scheduling conferences with attorneys and prepare scheduling orders.
Generate legal notices for scheduled hearings with appropriate appearance instructions.
Appoint Counsel or Guardian Ad Litems upon approval of the Petition for Appointment of an Attorney and ensures completion of a Wage Assignment if so ordered.
Post court calendar daily and update weekly calendar.
When required, contact attorneys and/or parties concerning court date appointments, cancelations, and status of scheduled hearings.
When required, contact institutions (Prisons, Jails, and/or Mental Health Facilities) to arrange video/phone appearances for inmates.
Answer the office telephone, provide information, and direct inquiries to the proper offices and departments.
Work cooperatively with other Judicial Assistants to ensure administrative consistency across all judicial policies and procedures.
Greet visitors.
Process all incoming and outgoing mail.
Initiate and maintain procedures on computer network using Microsoft Office software.
Maintain all legal resources used by the Judge.
Requisition office supplies; manage budget for Branch; enter expenses and attorney billing into county computer system.
Coordinate with Facilities Department for Branch and Courtroom.
Prepare and submit payroll and travel reimbursement requests.
What is the minimum education and experience needed?
High school diploma or equivalent
Minimum of two (2) years legal office experience
Paralegal technical college degree preferred
Prior legal training and exposure is required
Portage County offers an AWESOME benefit package, which includes the following;
Vacation – available on day one!
Health insurance- your chothice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
Health insurance starting at $19.15 a paycheck!
Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
Flexible spending account
Dental insurance
State of Wisconsin Retirement Plan – County contribution of 6.8%!
Paid holidays
Paid sick leave
Life insurance- premium paid by the County (must work a minimum of 30 hrs / wk)
Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs / wk)
EAP (Employee Assistance Plan) – paid by the County
457(b) Deferred Compensation Plan
*** Deadline to apply is by 4:30 pm on Friday, June 9th
Portage County is an Affirmative Action/Equal Opportunity Employer
Deadline Note: