Financial Specialist-Airport

Application Deadline: 2022-06-30
Job Type: County
Job Description:

Job Summary

This position performs a variety of medium to complex professional accounting and financial functions related to airport and county financial reporting including annual budget preparation. Responsible for providing financial assistance necessary for airport staff to successfully appropriate and manage their budgeted funds. The position involves maintaining records and processing documents related to financial transactions; may supervise, train and instruct staff. Duties performed require individual judgement, initiative and highly specialized knowledge in carrying out established procedures or applying laws and regulations. This position is a key member of Airport Administration and is responsible for analyzing all aspects of Airport finances and providing advice, recommendations and options to the Airport Director, management and staff. Decisions made by this position are based upon comprehensive knowledge of Generally Accepted Accounting Principles. Performs related work as required.

Essential Duties

Administers all financial aspects of the Airport including cash analysis and management, accounts payable, accounts receivable, asset management, lease analysis and management and purchasing that includes purchasing card auditing and reconciliation.

Monitors and reviews department financials to ensure operation within budgeted levels & adherence to financial policies / procedures. Identifies emerging financial issues, revenue shortfalls or expenditure overruns and advises the Airport Director with options for resolution.

Completes month end closing process. Prepares journal entries, reviews and runs department financial reports to ensure activity is recorded according to accounting standards and reconciles accounts. Provides financial reports and analysis to staff, internal auditor and Planning Development and Transportation Committee.

Prepares and monitors the airport budget. Forecasts revenue, expense and cash accounts, solicits and incorporates specific Airport department requests to complete the airport budget.

Examines airport parking lot financial operations; including but not limited to, verifying daily deposits for cash and credit cards, balancing monthly statements, tracking expenses, and performs semi-annual audits of the parking lot records/revenue.

Tracks federal and state grant funds and prepares the contributed capital journal entries to track grant funding.

Monitors monthly Passenger Facility Charge (PFC) revenue collections. Quarterly, calculates the PFC Collections, determines interest collected, distributes the revenue to the PFC approved projects(s). Determines expenditures from the PFC account. Prepares the FAA PFC Quarterly Report. Annually, prepares the PFC Reconciliation for the external auditors and coordinates semi-annual PFC bond payments with Department of Administration.

Prepares fiscal year end entries and supporting documentation and completes work papers and schedules for year-end closing process used by the external auditors.

Gathers, assembles, tabulates, proofs, extends, balances, analyzes, summarizes and posts fiscal and related data; makes involved arithmetic calculations.

Reviews documents for proper revenue and expenditure classification; implements operation policies and procedures.

Annually prepares the required Federal Aviation Administration Operating and Financial Summary and the Federal Government Payment Records. Includes monthly separation of passenger airline aeronautical revenue, non-aeronautical revenue in Excel worksheets. Reviews and interprets the regulations annually, to comply with any FAA Regulations enacted.

Provides technical expertise, advice, counsel and direction on financial matters, budget information and financial system inquiries to airport staff to ensure effective administration and implementation of approved fiscal policies, plans and programs.

Participates as airport contact for internal and external audits. Acts as accounting liason with state and federal agencies in regard to financial matters.

Records, monitors and updates fixed assets.

Collects and reports all airport concessionaire and statistical data. Tracks and analyzes monthly financial and statistical data for submission to the Airport Director.

Maintains Fuel Management Systems and monitors consumption of fuels by all airport vehicles and equipment. Prepares semi-annual Motor Fuel Tax Refund claims.

Maintains Access database for Airport identification badge payments and deposits.

Manages employee uniform reimbursement accounts.

Explains accounting and financial procedures to other employees and the public.

Independently compiles and analyzes data and generates various reports in conformance with established regulations and accounting practices.

Works with Technology Services department in implementing programs for computerizing procedures. Instructs and/or trains office staff in the performance of their duties as appropriate.

Performs a variety of follow-up activities; including compliance with tenant lease provisions and revenue collection.

Develops and interprets complex spreadsheets.

Follows complex oral and written instructions in the performance of the duties of the position

Fills in for Administrative Secretary as required.

Minimum Qualifications Required
Education and Experience:

A degree in Business Administration or Accounting with 3-5 years progressively responsible airport administration, airport operations and office experience including direct office supervision OR any equivalent combination of education and experience which provides the necessary knowledge, skills and abilities. Must have above average verbal and written communication skills.

Licenses and Certifications:

Valid Wisconsin Driver’s License

Knowledge, Skills & Abilities
Knowledge, Skills and Abilities:

Knowledge of bookkeeping and acceptable accounting methods and procedures pertaining to the department in which employed.

Knowledge of budget analysis.

Knowledge of audit procedures and audit implementation.

Knowledge of FAA Financial Government Payment Reporting and programs funded by FAA for capital projects.

Knowledge of English, grammar and spelling.

Ability to operate a variety of office machines, including personal computers with proficiency in the word processing and spreadsheet programs utilized by the department, typewriter, photocopies and multi-line telephone.

Ability to research and prepare information and supporting data in preparation for meetings, work projects and reports.

Ability to manage time and prioritize duties.

Ability to follow and understand complex oral and written instructions.

Ability to devise and implement record keeping systems and procedures.

Ability to make complex arithmetic calculations.

Ability to accept responsibility and to exercise independent judgment.

Ability to work independently; requires occasional travel.

Ability to communicate effectively both orally and in writing.

Ability to establish and maintain effective working relationships with staff, tenants and the public.

Ability to successfully complete a background check/security threat analysis and maintain unescorted access to the SIDA.

Ability to establish and maintain effective working relationships with staff, tenants and the public.

Deadline Note:

WCA President & CEO Mark O'Connell received Racine County Executive @jdelagrave “Community Impact Award” last night for his close working relationship with the county on a variety of projects impacting not only Racine County but also all of Wisconsin. @NACoTweets

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