Financial Associate II – General (Community Development)
POSITION SUMMARY:
This position provides accounting and administrative support to the operations of the Community Development Department by assisting the Finance Department as well as department staff. Maintains department financial records and grant documentation for accurate expense/revenue tracking.
ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
-Provide courteous and professional customer service in person and by phone for the Community Development Department.
-Perform administrative tasks such as providing program information to the public, processing mail and mailings, scheduling appointments, and assisting with event setup.
-Assists with annual budget preparation for the Department. -Monitor balances and reconcile accounts.
-Prepares multiple financial reports and spreadsheets requiring selection, preparation and interpretation of data.
-Serves as principal source of financial information for the Department.
-Maintains accounting record keeping systems for tracking and reporting in accordance with County processes.
-Assists and prepares payments for processing including vendor invoices, individual reimbursements, refunds, other accounts payable and receivables, and researches discrepancies as required.
-Prepares weekly deposits for the Department. Monitor online bank accounts and credit card transactions and reconcile accounts.
-Track and manage grant financial data and assist with reimbursement requests to outside agencies.
-Maintains recordkeeping for annual audit of grants and department funds.
-Prepares month end reports of funds for Finance Department; including credit card funds to be distributed to various funds, sales tax reporting and bank fund transfers.
-Purchase all operating supplies and equipment for the Department. Analyze and compare costs for services and operating supplies. Track department assets.
-Monitor and oversee daily cash transactions for the department. Train staff on cash handling process.
-Receive and track all funds related to escrow accounts.
Track and monitor spending for Capital Improvement projects.
-Other duties as assigned.
WORK ENVIRONMENT
-Work is primarily in an office setting.
-Assigned to multiple office locations within Community Development including Hudson, Baldwin and Park Facilities. Assigned locations will vary as needed to fulfill job duties efficiently.
MINIMUM QUALIFICATIONS:
-Associate’s degree in accounting, finance or related field.
-Minimum of two (2) years of experience in accounting, finance or related field.
LICENSES, CERTIFICATES, AND OTHER REQUIREMENT
-Must be bondable.
Expected Pay Range: $23.40 – $26.48/hour
Department: Community Development
FTE: 1.0
St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.
Deadline Note: