Deputy Register in Probate

Application Deadline: 2024-04-09
Job Type: County
Job Description:

Job Summary
Acts as Clerk of Probate Court, takes minutes of hearings; administers oaths, and swears in witnesses; receives, marks and files all exhibits; maintains court calendars; acts as Notary Public and certifies all legal documents pertaining to Probate Court; assists customers daily, performs responsible and complex legal and clerical work; performs related functions as assigned.
Essential Duties
Assumes the duties of the Chief Deputy Register in Probate in their absence.

Instructs and trains employees in proper methods and procedures; inspects work in progress and upon completion; responsible for compliance with policies and procedures.

Assists with counter and telephone inquiries and complaints; handles complaints or problems or refers problems to proper official or department.

Files complex legal documents according to state statutes; charges necessary fees and writes receipts for charges.

Keeps abreast of legislative changes and all other opinions and rules; develops and implements new procedures to keep consistent with these changes and pertinent rule changes and regulations.

Coordinates the storage of exhibits.

Deciphers, corrects, and approves guardians, conservators or trustee’s annual account.

Composes letters and answers correspondence dealing with unusual problems and non-routine matters.

Reviews and ensures statutory requirement of the Register in Probate are being met; creates and modifies policies and procedures as required on a timely basis; and communicates all changes to staff as necessary.

Assists and advises the general public in regard to probate procedures and supplies them with the proper paperwork to complete the probate.

Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience;
High School Diploma, plus a minimum of 3 years office experience, at least one of which is in a legal environment; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.
Knowledge, Skills & Abilities
Knowledge of all functions of the Register in Probate office.

Knowledge of court practices, legal documents and legal terminology.

Knowledge of Wisconsin Statues and other legislation which applies to the Register in Probate office.

Knowledge of English, grammar and spelling.

Knowledge of current office procedures.

Knowledge of and ability to utilize a computer and the required software.

Ability to take accurate minutes of legal proceedings.

Ability to type at a minimum rate of 60 net words per minute.

Ability to exercise independent judgment and make decisions independently, in accordance with policies and procedures.

Ability to communicate effectively both orally and in writing.

Ability to establish and maintain effective working relationships with staff and the public.

Ability to demonstrate skills in problem solving.

Ability to plan and schedule work according to priority.

Ability to maintain accurate legal records.

Ability to work the required hours of the position.

Deadline Note: