Deputy Finance Director

The Deputy Finance Director helps lead, manage, and administer the Finance Department. The position is highly responsible with department and countywide authority. The Deputy develops department and countywide strategies and is accountable for the success of department operations and initiatives. The Deputy oversees preparation and maintenance of County financial policies and oversees County compliance. The Deputy interacts with the County Executive, other Elected Officials, department directors, and administrators. The Deputy supervises and evaluates the work of professional, technical, and clerical staff; administers the department budget; and is responsible for achieving the targets identified in the department performance measures. The Deputy is responsible for overseeing the following countywide functions: budget development, annual audit and ACFR preparation, financials and performance monitoring, debt service management, and accounting and grant management.

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https://www.outagamie.org/government/departments-f-m/human-resources

Key Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
1. Budget Management: Coordinates preparation, review, and administration of the annual County budget by developing the budgets for the Finance department. Prepares oversees payroll and fringe benefit projections to be used by other departments in preparing their budgets. Assists departments with preparation of their budgets. Attends budget meetings as requested with department heads, Finance Director, County Executive, and Finance Committee.

2. Audit Coordination and Oversight: Coordinates all phases of the County annual audit and year-end closing responsibilities with teams, including the annual independent audit, the annual comprehensive financial reports, single audit schedules, and other reports as necessary. Ensure proper internal controls are in place to safeguard the organization’s assets and maintain financial integrity.

3. Operations Management: Perform administrative and supervisory functions relating to operation activities and personnel. Responsibilities include coordination of major projects, implementation of department wide initiatives, determination of work priorities, and the issuance of work assignments. Additionally, coordinates training for departmental staff countywide related to accounting operations and systems.

4. Leadership: Provide executive leadership to Finance department employees. Directs work to streamline processes, identify efficiencies, and improve products.
Day-to-Day Liaising: Serves as a liaison in coordinating financial transactions and information with user departments and County officials. Responsibilities may include presenting information to County Board Supervisors at committee meetings and providing advice to other department personnel concerning financial, procedure, or accounting matters.

5. Day-to-Day Account Management: Oversee daily financial operations including accounts payable, accounts receivable, payroll, and general ledger management. Recommends, develops, and implements changes when necessary.
Professional Development and Systems Knowledge

6. Maintenance: Attends training sessions and meetings to stay current on governmental accounting issues. Evaluates computer software packages and aids in their selection. Troubleshoots systems when problems arise.

7. Financial Analysis and Recommendations: Works with the Finance Director to provide financial analysis and recommendations on complex issues, opportunities, and problems facing the county.

8. Procedure Manual Oversight: Prepares and oversees up-to-date procedure manuals relating to accounting and payroll, including preparing accounts payable/accounts receivable and general accounting procedures manuals.

9. Finance Director Back-Up: Serves as back-up for Finance Director when the Finance Director is not available. Serves as back-up for Finance Director as county representative on Joint Review Boards regarding TIF (Tax Increment Financing) Districts; in consultation with the Director of Development and Land Services, provides recommendations regarding TIF Districts to the Finance Committee.

10. Credit Card Processing Oversight: Oversees the County’s credit card processing systems.

11. Procurement System Management: Works with the Procurement Coordinator on the procurement card system and related procurement policies and procedures.

12. Maintains regular and predictable attendance, works extra hours as required.

13. Performs other duties as assigned.

Education/Certifications/Experience Requirements:
Bachelor’s degree in Accounting with seven to ten years government accounting experience. A Master’s degree and/or CPA is preferred.
At least 2 years supervisory experience.
Any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Required or Preferred Skills:
Supervisory Responsibilities
Encourages an environment of collaboration and teamwork.
Supervise and mentor finance team members, ensuring effective training and development.
Selects, trains, and evaluates employees.
Completes assigned supervisory training.
Provides guidance and assists employees in the fulfillment of responsibilities.
Assigns and directs work; addresses and resolves issues.
Manages employee performance through meaningful, timely feedback and appraisals.
Required or Preferred Skills
Knowledge of pertinent federal, state, and local laws, codes, and regulations.
Knowledge of the principles of GAAP and GASB related to public sector financial administration.
Ability to collaborate effectively with cross-function teams.
Ability to supervise, train, and evaluate team members.
Strong analytical and problem-solving skills.
Ability to comprehend and interpret a variety of documents including budgets, time sheets, vouchers, department reports, journal entries, letters and other correspondence, computer and policy manuals, etc.
Ability to prepare a variety of documents including performance appraisals, annual budgets, financial reports, schedules, audit reports, procedure manuals, etc.
Ability to use and interpret accounting terminology.
Ability to communicate effectively with staff members, department heads, other County departments, the County Executive, County Board Supervisors, auditors, Wisconsin Department of Revenue representatives, consultants, vendors, and others verbally and in writing.

OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

https://www.outagamie.org/government/departments-f-m/human-resources

Deadline Note: Deadline is subject to change