Deputy County Clerk
Join our team and make a difference in your community as a Deputy County Clerk.
Sauk County is a regional government entity seeking enthusiastic, creative, and eager individuals to join our dedicated team. A career with Sauk County will bring unlimited opportunities to provide support, assistance, and growth to local communities. Sauk County signifies beauty with land made views while striving to continue to provide excellent services that make a difference in our County.
The purpose of the Deputy County Clerk is to assist the County Clerk in fulfilling duties as prescribed by Wisconsin Statutes by providing various clerical and administrative duties.
Essential Duties:
Perform essential customer service tasks to the public.
Issue marriage applications and licenses; domestic terminations, and license corrections, and send to State Vital Records and County Register of Deeds Office.
Responsible for:
Publishing and posting of all county committee agendas
Receiving and filing all committee minutes to comply with Wisconsin Open Meeting Law
Responsible for County Board items such as:
Prepare County Board agenda
Attend County Board meetings
Assist the County Clerk with the operation of the Voting System and Granicus Live Manager System (Audio/Video)
Record and transcribe County Board of Supervisors Meeting minutes
Publish County Board proceedings in the County’s official newspaper each month
Prepare and compile Annual County Board Proceedings book
Update, maintain and prepare the County board Directory
Assist the County Board Chair with administration duties
Assist the Lead Deputy Clerk with election preparation to include:
Issue and receive nomination papers of prospective candidates
Provide information regarding State election laws
Assist in ballot preparation and distribution to municipalities
Order, compile and distribute election supplies
Prepare and distribute memory cards to municipalities
Tabulate and sort returned ballots and supplies
Assist in preparing election administration invoices to municipal clerks and school district clerks
Work election evenings
Assist municipal clerks with troubleshooting election equipment
All recount duties
Assist the Lead Deputy County Clerk with all voter registration system duties and responsibilities.
Process initial passport paperwork.
Review and receive passport applications
Receive fees due
Send to U.S. Department of State for processing
Distribute annual dog license tags to Municipal Treasurers.
Receive fees due
Reconcile and record for annual report to State of Wisconsin
Publish required dog notices to media
Send out various letters throughout the year to Municipal Treasurers pertaining to annual dog listings, delinquent dog listings and annual reminders
Prepare annual invoice, and update records for payments of Veterans’ Graves to Cemetery Associations.
Receive and maintain all Probate Claim Records.
Maintain the County Contract Database.
Compile and submit weekly marriage and passport deposits to County Treasurer.
Assist with canvassing for election in absence of other staff.
Assist with WisVote duties and functions as assigned.
Receive and maintain all Oaths of Office for the Sheriff’s Department, Elected Officials and other appointed personnel.
Photocopy and distribute Relocation Orders.
Provide transcripts from teacher college records.
Sell County park stickers for the Sauk County Parks Department.
Compile rezoning records, update files and informs interested parties following County Board action, publish ordinance summaries in the County’s official newspaper.
Minimum Training and Education:
Required: High School diploma or equivalent
1 year of experience in an office setting
Preferred: Associate’s degree in business or another related field
Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.
https://www.governmentjobs.com/careers/saukwi
Deadline Note: