Deputy County Clerk-Part-time
Coordinate and provide customer service for licensing passes and permits on a daily basis to the public; balance financial accounts, make bank deposits, and prepare financial reports; respond to inquiries and direct the public to appropriate resources in person, by phone and electronically. Perform various bookkeeping functions, administrative duties of a specialized nature which involves maintaining records and processing documents relating to financial transactions, licensing and permits, and elections. Conduct services in Spanish for Spanish speaking customers (if applicable).
Part-time (approximately 30 hours/week) with benefits
Performs counter/customer service duties. Completes required steps in processing transactions, inquiries or requests in accordance with local and state laws.
Answers questions regarding departmental regulations and policies, or refer inquiries to the proper official and/or department.
Analyzes, interprets and processes information of a complex nature contained in a variety of documents, forms, reports, etc. pertaining to the department in which employed.
Receives payments and accounts for monies handled.
Verifies reports; balances, tabulates, and records invoices, checks, vouchers, orders, receipts and other financial material on a daily basis.
Reconciles all cash drawer balances, replenishes monies, audits transactions, and deposit monies with the Treasurer’s Office and bank.
Accepts claims and bids on behalf of the County.
Reviews legal documents, makes copies, enter data into computer programs and complies documents related to U.S. Passports and Wisconsin Marriage Licensing transactions.
Organizes and sets up files and spreadsheets for efficient records management.
Assists in election duties, follow required procedures, prepares materials, operates voting equipment, and makes recommendations for improvements and resolves pending issues.
Reviews and processes voter registrations, and enters voting activity into the Statewide Voter Registration System. Balances poll books and closes elections for reporting units
Serves Spanish speaking community; reviews and translates legal documents, conducts services in Spanish language; and prepares and edits documents written in Spanish (if applicable).
Coordinates and administers Brown County dog tag licensing with municipal treasurers, Brown County annual golf passes and gift certificates, Brown County boat launch annual passes, Brown County Emergency Alarm Permits, Wisconsin State Trail permits, and Wisconsin Child Labor Permits; balances accounts and prepares official reports.
Perform duties of the Communications and Elections Deputies as required.
Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience:
Associate Degree including or supplemented by bookkeeping/accounting courses, plus three years managing cash transactions and performing customer service duties. Bilingual Spanish fluency preferred in reading, writing and speaking. Will consider any equivalent combination of education, training and experience that provides the necessary knowledge, skills and abilities.
Licenses and Certifications:
US Passport Acceptance Agent Certification)
Notary Public – Ability to obtain.
Knowledge, Skills & Abilities
Knowledge of general office procedures and customer service standards.
Knowledge of MSOffice suite and ability to use software to create various documents and materials.
Ability to reference state statutes and interpret basic components.
Knowledge of election equipment, processes, state statutes, and reporting requirements.
Ability to prioritize work and duties to comply with required deadlines.
Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form and seeks guidance to resolve problems and errors.
Possesses excellent listening skills, articulates information effectively, and provides precise instructions.
Ability to deal with problems calmly and effectively involving several concrete variables in standardized situations.
Demonstrated knowledge and ability in general office, book keeping and customer service standards.
Is detail oriented and makes critical decisions using judgment and logic regarding financial matters and legal documents.
Demonstrates good organizational skills and abilities and independently prioritize duties.
Ability to accurately edit and proof documents and reports.
Ability to accurately manage and process cash transactions and perform routine office math calculations using whole numbers, units of measure, common fractions, and decimals. Ability to compute rate, ratio, and percentages.
Ability to multi-task between customers and non-customer related duties.
Demonstrates initiative to seek out additional duties and responsibilities and assume leadership role in the absence of County Clerk and Chief Deputy.
Ability to perform full data entry functions at a rate of 80 net keystrokes per minute.
Ability to establish and maintain effective working relationships with staff, governmental units, and the public.
Ability to communicate effectively in English and Spanish orally and in writing.
Ability to exercise independent judgment and take responsibility for work.
Ensures confidentiality of information not subject to open records laws.
Ability to work the required hours of the position, election nights, and recounts.
Bilingual preferred (Spanish speaking, reading and writing).