Clerk of Courts
ESSENTIAL FUNCTIONS
Maintains an accurate court record.
Files and keeps all documents deposited in every action or proceeding.
Keeps a court record history in every action or proceeding.
Prepares and keeps a minute record of all court proceedings.
Maintains and keeps a judgment and lien docket.
Provides case management and complies with statutes under the supervision of the Clerk of Court.
Schedules court proceedings.
Maintains confidentiality of cases.
Prepares minutes and supporting documentation of court activity.
Manages and maintains court exhibits.
Administers oaths.
Work closely with other court staff to ensure that the proceedings run efficiently.
Prepares court documents including: Judgments of Convictions, Warrants, Bail Bonds, Money Judgments, Temporary Restraining Orders, etc.
Reduces court orders to written documentation.
Enters garnishments and non-earning garnishments.
Represents the court system through effective communication with the public and internal/external contacts.
Provides general procedural information, including providing forms and answering general questions.
Provides state and local court rules.
Provides procedures and applicable court fees.
Provides exceptional customer service.
Drafts correspondence.
Receives payments as required by the court.
Conducts Records searches.
Provides copies and certifies copies from court files.
Operates various office equipment.
Other duties as assigned.
REQUIRED JOB COMPETENCIES
Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes.
Ability and skill to prepare Court documents in a timely and accurate manner.
Knowledge of administrative policies and procedures of the County.
Knowledge of standard and legal office practices, procedures, and clerical techniques.
Knowledge of Wisconsin Statutes and ongoing statutory changes, procedural changes, and form changes.
Skill to take notes and accurately incorporate essential details in preparing legal documents.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
Ability to work the allocated hours of the position and respond after hours as needed.
PHYSICAL AND WORK ENVIRONMENT
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands and fingers to handle or feel and perform repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work is generally in a moderately noisy office setting.
May require dealing with persons who are hostile or aggressive, posing threatening conditions.
Deadline Note: Open Until Filled