Chief Deputy Treasurer

Application Deadline: 2021-06-12
Job Type: County
Job Description:

Portage County is hiring a full time Chief Deputy Treasurer to join the team!

What are the primary job duties?

-Performs duties of the Treasurer in his/her absence according to State Statute 59.25.
-Provide supervision to the Treasurer Office staff.
-Assists Treasurer in the preparation of tax bills and collection of tax receipts and tax settlement processes.
Maintains municipal collections file for Managed Forest Land and Private Forest Crop.
-Receipts funds received in the Treasurer’s Office, prepares bank deposits, scan checks directly to the bank, verifies bank deposits.
-Maintains the daily reconciliation of cash, credit cards (online and in office); imports or posts daily transactions.
-Process and file all deposit item return notifications received from the bank.
-Process and file all void and stop payment information received from the bank for vendor and employee payments.
-Assists in the preparation of legal notices for publication and mailing.
-Prepares ‘Notice of Application for Issue of Tax Deed’ and sends by certified mail.
-Reconciles municipal tax collections with municipal account balances in MUNIS.
-Reconciles Sales Tax account, remits monthly Sales Tax report and payment to the State.
-Prepares Real Estate Transmittal monthly report and remits with payment to the State.
-Remits quarterly Probate and Vitals report and payment to the State.
-Prepares report and remits monies to the State for Marriage and Dog License Fees.
-Researches and processes requests for replacement checks.
-Maintains Personal Property Chargeback files and prepares requisitions for payment of County’s share.
-Performs the process to print the accounts payable checks and processes the EFT payments based on the select items to be paid listing received from the finance department. Process the EFT and positive pay files on the bank site.
-Performs the process to print the payroll checks based on payroll listing provided by the finance department. Process the EFT and positive pay files on the bank site.
-Processes receipt reversals and re-application of funds.
-Administers the Agricultural Use Penalty.
-Orders general office supplies.

What are the minimum qualifications?

-High school diploma or equivalent required.
-Associates degree in Business, Accounting, or related field required.
-Three years bookkeeping experience in a municipal government setting preferred.
-Any combination of education and experience that provides equivalent knowledge, skills and abilities.

Portage County offers a robust benefit package for permanent employees working at least 20 hours/week. Benefits include;

-State of Wisconsin Retirement Plan
-Health insurance- your choice of two health plans- (Health Savings Account associated with the High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
-EAP (Employee Assistance Plan) Paid by the County
-Paid holidays
-Sick pay
-Flexible spending account
-Life insurance- premium paid by the County (must work a minimum of 30 hours/week)
-Long term disability insurance- premium paid by the County (must work a minimum of 30 hours/week)
-Dental insurance
-457B Deferred Compensation Plan

For a complete position description, email [email protected]

Portage County is an Affirmative Action/Equal Opportunity Employer

Deadline Note:

#WisVets Secretary Mary Kolar is a true advocate and partner with #WisCounties. We are grateful for her time today and greatly value our close working relationship to best serve Wisconsin veterans. @NACoTweets

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