Under the direction of the Director of Administration, responsible for the management and administration of employee benefit and employee related programs. Recommends and implements new or modified plans, employee benefits and employment related programs.
Assures through audits, reports, and personal contact that the County’s benefit and employment related programs are consistently administered and in compliance with County policies and government regulations.
Administers employee benefit programs including but not limited to: health, vision and dental plans, Personal Health Assessment/Reasonable Alternative Standard, Wisconsin Retirement System, Flexible Spending Accounts/Health Reimbursement Accounts, FMLA, Life Insurance, COBRA, STD, LTD, Workers’ Compensation.
Responsible for recommending a strategic direction for the County’s benefit plans to upper level management for review and approval; analyzes plan data, claims and ROI; remains current on industry trends and updates; conducts employee and/or other employer surveys; and utilizes other sources of information to keep the County’s position as an employer competitive.
Create and manage applicable self-insurance accounts.
Manages communications with employees regarding benefits and payroll-related items.
Oversees annual enrollment.
Manage and direct third party vendors contracted to provide benefit administration.
Oversees the distribution of benefit information during new employee orientation.
Implements approved plans and changes by preparing announcement materials and other media for communicating new plans to employees. Conducts employee meetings and arranges for enrollment of employees in plans.
Supervises the analysis and implementation of benefit system enhancements. Continuously evaluates processes and procedures and makes recommendations for improvements.
Oversee contract Employee Wellness and Occupational Health services.
Supervises, plans, schedules, and assigns work to subordinates; instructs and trains employees in proper methods and procedures; develops policies and procedures; inspects work in progress and upon completion evaluates employee’s performance; directs flow of information to and from the department and answers questions regarding laws.
Oversees employee committees including but not limited to Wellness and Benefits Advisory Committee.
Participates as Human Resources Representative on HIPPA and Safety Committees.
Keeps apprised of federal, state, and local report laws and regulations, including but not limited to the Affordable Care Act and IRS reporting dates in order to ensure County compliance.
Develops and maintains vendor relationships as they relate to the benefit programs, payroll or compensation.
Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience:
Bachelor’s degree in Business Administration, Human Resources or related field with three to four years progressive experience in the benefits and insurance fields, or related; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.
Applicant must have prior experience in designing and managing benefit plans. Must have prior experience with FMLA, STD, LTD, Flexible Spending Accounts/Health Reimbursement Accounts and general labor laws.
Experience in annual budgeting and strong accounting background preferred.
Licenses and Certifications:
Certified Employee Benefits Specialist (CEBS) and/or Professional Human Resources (PHR) Certification Preferred.
Knowledge, Skills & Abilities
Knowledge of principles, practices and techniques used in employee benefit plans.
Demonstrated knowledge and experience with Information Technology processes and systems.
Experience with Self Insured Benefit Plans, FMLA, ADA, ACA, IRS Benefit Regulations, Workers Compensation and general labor laws.
Knowledge of processing vendor payments and credits and/or the administration of benefit programs.
Strong analytical skills.
Ability to prepare budgets, prepare cost estimates for staffing proposals and identify cost-savings in benefit or staffing plans.
Ability to manage multiple projects successfully at one time.
Ability to interpret and follow complex written and oral instructions including rules and regulations.
Ability to train and supervise subordinate staff.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships with staff.
Ability to work the required hours of the position.
Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.
Intermittent standing, walking and sitting.
Using hand(s)/feet for repetitive single grasping, fine manipulation, pushing and pulling, and operating controls.
Occasional bending, twisting, squatting, climbing, reaching and grappling.
Communicating orally in a clear manner.
Distinguishing sounds at various frequencies and volumes.
Distinguishing people or objects at varied distances under a variety of light conditions.