Assistant Facilities Director

The Portage County Facilities department is hiring a full-time Assistant Facilities Director!

2026 pay range starts at $73,957.36 / yr

What are the primary job responsibilities?

Staff Supervision & Administrative Support:

Supervise maintenance, custodial, and groundskeeping staff across county facilities.
Review and approve timecards, track overtime, and ensure accurate payroll reporting.
Maintain confidentiality and accuracy in handling employee time records and leave balances.
Maintain and manage the Facilities Management employee on-call schedule.
Serve as acting Facilities Director in their absence.

Building Systems & Technical Maintenance:

Apply technical expertise to maintain and troubleshoot HVAC, electrical, plumbing, and energy systems.
Perform and oversee electrical systems maintenance, including lighting, outlets, panels, and wiring.
Conduct testing, maintenance, and documentation of backup power systems, including generators and transfer switches.
Coordinate generator fuel supply, load testing, and compliance with emergency power regulations.
Service, repair and maintain penal institution plumbing equipment.
Service, repair and maintain detention equipment, including mechanical and electric locks, mechanical and electric door openers, remote indicating equipment, etc.
Install, monitor, and maintain security camera systems, ensuring proper coverage, functionality, and data storage.
Coordinate with Information Technology (IT) and security personnel to ensure access control and surveillance systems are integrated, secure, and functioning properly.

Construction, Renovation & Faclity Improvements:

Perform and oversee general construction tasks including drywall, painting, flooring, and lighting installation.
Oversee roofing maintenance, including inspections, leak repairs, and contractor coordination.
Assist in planning, coordinating, and overseeing remodeling, renovation, and demolition projects.
Ensure all construction and renovation work complies with building codes, safety standards, and county specifications.

Preventative Maintenance & Facility Operations:

Coordinate and monitor preventive maintenance programs to ensure reliability and safety.
Conduct and document facility inspections to identify maintenance needs and compliance issues.
Respond to facility-related emergencies and coordinate appropriate responses with public safety.
Maintain accurate records of maintenance activities, inspections, vendor contracts, and compliance documentation.

Communication, Coordination & Budgeting:

Communicate clearly with department heads, staff, contractors, and the public regarding facility needs and schedules.
Serve as a liaison to other county departments for facility-related service requests.
Work with contractors, vendors, and consultants to ensure quality and timely completion of work.
Assist in managing departmental budgets, tracking expenditures, and supporting procurement processes.
Demonstrate adaptability in responding to shifting priorities, urgent issues, and evolving facility needs.

What are the minimum job qualifications?

Associate’s or Bachelor’s degree in Facilities Management, Engineering, Public Administration, or a related field required.
3–5 years of progressively responsible experience in facilities operations, including supervisory experience required.
Experience working in a government or public sector environment preferred.
Certification in facilities management (e.g., FMP, CFM) or technical certifications (e.g., HVAC, electrical, roofing, access control systems) preferred.
Experience with capital project planning, vendor management, and technical troubleshooting preferred.
Valid driver’s license and access to an insured vehicle to travel between county sites as needed.
Must maintain the ability to pass Caregiver and FBI criminal background check which will be conducted by the Portage County Sheriff’s department. Must not have any felony convictions.
Any combination of education and experience to perform the essential functions of the position.

Portage County offers a GREAT benefit package, which includes the following;

Vacation – available on day one!
Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
Flexible spending account
Dental insurance
State of Wisconsin Retirement Plan – County contribution of 6.95% (2025), increasing to 7.2% in 2026!
Paid holidays
Paid sick leave
Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk)
EAP (Employee Assistance Plan) – paid by the County
457(b) Deferred Compensation Plan
Public Student Loan Forgiveness (PSLF) Program

Portage County is an Equal Opportunity Employer

https://www.co.portage.wi.gov/

Deadline Note: