Administrative & Outreach Specialist
PURPOSE OF THE POSITION:
Under the general policy direction of the Pepin Land Conservation & Planning / UW-Extension Committee (LCC) and the directed assignment supervision of the Land Conservation & Planning Department (LCPD) County Conservationist, this person serves as the initial contact for all programs associated with the Land Conservation & Planning Department and the Natural Resources Conservation Service (NRCS). This person will serve as the notary public for signatures on legal agreements and provide program information and other information to the general public. This person also performs clerical and receptionist duties for the LCPD and NRCS.
DUTIES AND RESPONSIBILITIES:
This list of duties is not to be construed as all-inclusive and may be modified as need requires. Special duty assignments will occur.
• Coordination of all educational activities and assistance in program administration for the following:
1. Snowmobile Trails Program
2. Wildlife Damage Program
3. Tree Sale Program
4. Conservation awards
5. Youth speaking and poster contests
6. Soil judging contest
• Serves as department representative for public information campaigns for conservation programs
• Answers questions regarding Pepin County LCPD programs
• Clearly communicates all permitting options and requirements to applicants and provides assistance to ensure permit applications are complete prior to being processed
• Prepares cost-share agreements according to DATCP requirements
• Maintains notary public for program administration
• Prepare monthly vouchers and travel summaries
• Telephone and office receptionist
• Assists in developing LCPD quarterly and annual report(s)
• Acts as county liaison to state and federal officials whenever necessary
• Complete assigned mailing
• Data entry, file management and reporting related to permits and other department activities
• Assist with Geographic Information Systems (GIS) related work
• Research, applies, and administers state, federal, and private grants available for LCPD programs
• Assists in promotional, informational, and public relations programs to foster economic development and attract potential business and/or visitors
• Under direction of the Supervisor, this position may at times be required to work overtime hours or shifts
• Ability to establish and maintain effective working relationships with co-workers, clients, private industry personnel, and general public. This includes effective communication via telephone.
• Ability to communicate effectively with people and establish effective relationships with clients and respond meaningfully to client’s needs.
• Ability to treat people of various social and ethnic backgrounds with respect.
• Ability to maintain confidentiality of client information.
• Ability to understand and learn complex and changing programs, policies and procedures.
• Ability to establish priorities, manage workload and process assignments within established timeframes.
• Ability to gather, interpret and report facts accurately.
• Ability to efficiently access, search, input and retrieve information on a computer; to use the internet, and to type.
EDUCATION AND/OR EXPERIENCE:
• Bachelor degree in natural resources, environmental science, planning, waste management, business management, office management or related fields; or an Associate degree in a similar program with equivalent experience.
• Ability to plan, organize, direct, and coordinate as well as have good written and oral communication skills; tact and courtesy; thoroughness and dependability.
• Minimum of one year of general office experience required
• Must maintain excellent administrative and public relation skills.
• Must have working knowledge of local, state and federal programs.
• Should have ability to access county land records network.
• Must have ability to maintain clerical records and prepare reports from such records.
• Must have map reading abilities;
• Preference may be given to those with skills or experience related to GIS, website maintenance, graphic design, community outreach and capacity building, grant writing, and/or other relevant skills
• A valid motor vehicle driver’s license is required.
• Large percentage of time is spent sitting in office working or interacting with consumers, teams, or community vendors. Employee uses oral communication, judgment, hearing, near vision, fingering for keyboarding and calculators, reading, writing. Handles papers and manuals, etc., lifts files, copy paper and other office materials. Sits, stands, bends and reaches intermittently throughout the day. Regularly moves about the office building and travels to other offices or sites for meetings. Must have ability to deal with the public under adverse conditions. Occasional work outside in inclement weather conditions, with some lifting, bending and walking on uneven terrain.
Deadline Note: Application forms may be obtained at: www.co.pepin.wi.us or by contacting Pepin County Personnel Department at 715-672-8704.