Administrative Assistant Senior, Sheriff’s Dept
Administrative Assistant Senior-Floater
Sheriff’s Department
If you thrive in a fast-paced, dynamic work environment, and want to work a Monday through Friday schedule during first shift hours, this Administrative Assistant Senior role may be a great fit for you!
The Administrative Assistant Senior-Floater assignment works under the direction of the Office Administrator to provide support and assistance for the unit assigned to. Unit assignments are based on staff coverage and workload needs. Tasks are generally performed in accordance with department policies and procedures and state and federal regulations. The incumbent in this position must be able to manage a high volume of work, be comfortable with changing work assignments, have impeccable attention to detail in all assigned work, and be able to thrive in a fast-paced environment.
Kenosha County is committed to Equity, Diversity and Inclusion and is an Equal Opportunity Employer.
2024 Hiring Range: $21.82 – 24.79 per hour
Position Summary and Job Duties
• Performs a wide variety of administrative duties for public safety personnel, which may include confidential and sensitive matters
• Coordinates flow of paperwork; obtains appropriate authorizations, signatures, and documentation; works closely with department staff under tight time constraints
• Performs routine internal auditing work in verifying the accuracy and compliance to procedure of accounting books, reports, records, documents, and other financial information
• Maintains files and records; copies, scans, and saves files; retrieves files; and ensures appropriate organization and labeling of files and materials
• Represents the Kenosha County Sheriff’s Department in a professional manner
• Maintains program databases that include information pertinent to the execution of the program plan and compiles and prepares a variety of reports and records for the program area
• Operates a variety of office equipment including a PC/computer terminal, telephone, calculator, photocopier, scanner, and fax machine
• Performs other duties as required or assigned
Success Factors
• Knowledge of Sheriff’s Department practices and procedures, terminology and equipment
• Knowledge of the rules, regulations, policies, and program procedures as they apply to the Sheriff’s Department
• Knowledge of business math, bookkeeping practices, and English
• Ability to compile, analyze, record, and assemble data and information in a meaningful and effective manner
• Ability to organize self and office to meet schedules and deadlines of the work; work independently and with limited oversight to meet deadlines; follow oral and written instructions
• Ability to listen, communicate, and convey information and regulations clearly either over the phone or in person
• Ability to remain professional and courteous at all times and exercise good judgement in stressful situations while working with municipalities, businesses, agencies, and citizens
• Ability to communicate clearly, concisely, and respectfully, both orally and in writing, with law enforcement personnel and the public
• Ability to main confidentiality requirements, remain professional and courteous at all times, and exercise good judgement in stressful situations
• Ability to develop methods and procedures for handling unusual or complex situations and assignments
• Ability to adjust work hours and/or work overtime, as required
• Ability to work respectfully in a diverse and inclusive environment
• Skill in communication, both verbally and in writing
• Skill in performing a variety of duties, often changing from one task to another of a different nature; handling multiple procedural processes simultaneously; providing customer service to customers in a timely manner and in crisis-like situations
• Skill in using office equipment, including computer, calculator, scanner, phone, and fax machine; Microsoft Office software, including Word, Outlook, and Excel
Job Requirements, Education, Training and Experience
Required Education and Experience
• High school diploma or GED equivalent
• Previous work experience in a secretarial or similar position
• Or any combination of education, training, and experience which provides the knowledge, skills, and abilities necessary to perform the job
Preferred Education and Experience
• Associate Degree in Administrative, Office, Clerical field
• Current work experience in the Kenosha County Sheriff’s Department
Other Job Requirements
• Valid driver’s license and acceptable driving record
• Access to a personal, insured vehicle for use in the performance of the job
• Background free of felony convictions
• Ability to become a notary public
• Ability to work overtime when needed, with or without advance notice
Benefits
• Health, dental, and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program
• Flexible Spending Accounts
• Employee Assistance Program
• Paid Time Off
• Twelve Paid Holidays
• Retirement Plan: Participation in the Wisconsin Retirement System which includes County-paid life insurance
• Tuition Reimbursement
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The position involves frequent light physical demands, such as exerting up to 25 pounds of force occasionally and up to 10 pounds of force frequently, and occasional lifting and transporting of moderately heavy objects, such as laptop and work materials
• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects
• Physical ability to participate in sessions, presentations, and meetings
• Ability to drive between different facilities
Work Environment/Conditions
The work environment and exposures described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee in this position will frequently work in an office or similar indoor environment, with occasional exposure to outdoor, community (homes, businesses), warehouse, shop, and disaster environments
• The employee in this position will have occasional exposure to individuals who are rude or irate; temperature extremes; fumes or airborne particles, and/or toxic or caustic chemicals, substances waste
Selection Process
• Application Review – Qualifying
• Background Investigation – Qualifying
• Oral Interview – Qualifying
• Drug Screen – Qualifying
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Kenosha County Sheriff’s Department, please visit: https://www.kenoshacounty.org/548/Sheriff
Applications must be submitted no later than Sunday, October 6, 2024.
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE7 (Min. $21.82 – Max. $27.76).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, visit: https://www.visitkenosha.com/
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.
https://kenoshacounty.org/jobs
Deadline Note: