Accounting Specialist I
Accounting Specialist l
Department: Human Services
Reports to: Financial Services Manager, Human Services Director
FLSA Status: Non-Exempt
Pay Grade: H
ABOUT US
Vernon County is dedicated to enhancing quality of life by promoting the health and safety of all residents and by conserving our natural landscape and unique rural character. We are committed to fostering stewardship, collaboration, and innovative growth through informed decision-making and transparent government.
POSITION SUMMARY
This position is responsible for assisting with the overall program functions, coordination, and compliance of the STRIVE Comprehensive Community Services program under the Department of Human Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Compiling, tracking, maintaining and retention of confidential client records accurately in multiple state and county databases.
Maintains confidentiality of consumer records and rights.
Ensures program compliance with the State and STRIVE CCS Program requirements.
Maintains all confidential records for consumers enrolled in the Comprehensive Community Services Program.
Responsible for facilitating, developing, completing, maintaining, and retention of all Comprehensive Community Services contracts/vendors of the program.
Responsible for collecting and tracking required provider information for program audits; to ensure program compliance.
Responsible for STRIVE CCS Advisory Committee quarterly meetings, including agenda preparations and meeting minute documentations for such meetings.
Attends staff meetings weekly and monthly vendor meetings.
Responsible for the accurately gathering information needed to process Medicaid and Medical Assistance billing.
Reconciles and balances reports received from Forward Health regarding Comprehensive Community Services program.
Reconciles and balances reports from department accounting program and related spreadsheets.
Responsible for uploading direct billing of Comprehensive Community Services clients into Forward Health Portal.
Completes Medicaid and Medical Assistance billing in a timely manner.
Responsible for collecting provider documentation for accurate billing and payment processing monthly.
Participates in multiple regional and state billing and program meetings to obtain information and updates pertaining to the Comprehensive Community Services program.
Shares and updates state and program information with contracted providers and other Comprehensive Community Services staff members.
Required to work with spreadsheets, complete data entry, and generate computer reports.
Gathers accurate information throughout the year for year-end cost reports and information for auditors.
Works with spreadsheets in preparing and reconciling monthly and yearly reports for Financial Services Manager, Director, county, and auditors.
Assists, on request of Financial Services Manager, with submission of reports to state or federal agencies.
Operates office machines such as photocopiers, scanners, facsimile machines, voicemail systems, and personal computers.
Works independently and as part of the program team.
RELATED JOB FUNCTIONS
Participates in Facility Compliance Program.
Participates in Facility Quality Assurance Program.
Attends staff meetings and training sessions.
Acts as back-up to fiscal/clerical staff as needed.
Assist with other fiscal/clerical duties as assigned.
PHYSICAL REQUIREMENTS
Ability to sit, stand, and move around for extended periods.
Proficiency in keyboarding and using office equipment such as computers, printers, and copiers.
Capable of lifting and carrying light to moderate office supplies.
Visual acuity to read printed materials and view computers screen for extended periods.
Manual dexterity to operate office equipment and perform tasks such as filing and organizing paperwork.
Ability to communicate with the public and Vernon County staff in-person and on the phone.
May travel to other Vernon County locations.
Occasionally may handle stressful situation(s) and short deadlines.
Involves minimal potential and/or direct exposure to blood or bodily fluids.
EDUCATION AND TRAINING REQUIREMENTS
Graduation from an accredited high school or equivalency. Technical training a plus. Prefer one to three years’ experience with spreadsheets, computer work, insurance, and Medicaid/Medical Assistance billing. Knowledge of Mental Health and/or Substance Use Disorders helpful, not required. Familiar with computer programs such as Quick Books, Excel, and Microsoft Word. Must have and maintain valid Wisconsin driver’s license and good driving record. Must pass background check and pre-employment drug screen.
Possession of a valid driver’s license and reliable transportation with adequate auto insurance to meet minimum County requirements, or access to reliable transportation for city and rural travel.
ADDITIONAL INFORMATION
This position description has been prepared to assist in evaluating duties, responsibilities, and skills of the position. It is not intended as a complete list of specific responsibilities and duties, nor is it intended to limit duties to those listed.
Vernon County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer
Wage and Benefits
$21.31-$23.52
Paid Time Off
Paid Holidays
Wisconsin Retirement System
Short Term & Long-Term Disability – waived premiums.
$10,000 Life Insurance Policy – Employer Paid.
Health Insurance
Dental & Vision Group Rate Plans
Deferred Compensation – Wisconsin Deferred Comp & Nationwide
Other Supplemental Insurances
Employee Assistance Program
Deadline Note: