Application Deadline: 2022-09-30
Job Type: County
Job Description:

Job Summary
Coordinates, administers, supervises and participates in the Accounts Payable process and applies accounting principles to transactions recorded in the centralized general ledger; maintains financial records for county assets; prepares and analyses financial statements; submits various reports and performs related work as required under the supervision of the Finance Director.

Essential Duties
Supervises, plans, schedules and assigns work to subordinates; instructs and trains employees in proper procedures; analyzes and develops procedures and systems; inspects work in progress and upon completion; interviews and makes recommendations regarding prospective candidates; evaluates employee’s performance; recommends discipline; directs flow of information to and from the department and answers questions regarding laws; requires understanding of 1099 IRS regulations; ensures smooth day-to-day operations of Accounts Payable activities.

Maintains county assets for all Brown County departments with the exception of the Highway department and the Community Treatment Center. Responsibilities include managing asset acquisitions, transfers, and disposals; reviewing invoices, preparing journals, schedules, and reconciliations. Provides assistance to departments and co-workers regarding fixed asset inquires and/or procedures.

Compiles information, reviews balance sheets, and prepares reconciliations for various general ledger accounts with other departmental or institutional documents, i.e. legal expense invoices, accounts payable, prepaid expense, intra-county charges, depreciation, interest, etc.

Identifies, reviews, and/or prepares journal entries for month end closing. Reviews and posts various subsystem journal entries to the financial system including accounts payable and cash receipt system generated entries.

Coordinates and ensures compliance of the financial activity for other county departments as it relates to centralized general ledger; advises departments relating to Accounts Payable and general ledger.

Provides documents for internal and external auditors and assists with the collection of financial data as required. Prepares footnotes, lead schedules, capital asset statements, and confirmation letters for annual audit.

Identifies and assists with correcting deficiencies in internal controls.

Performs various other duties such as Administration’s cash receipts and records retention. Maintains documentation according to applicable requirements, codes, and policies.

Prepares and reports monthly sales tax for the county. Stays current on state sales tax regulations and informs departments as needed.

Provides reporting of Revolving Loan Fund transactions and reconciliations to county department and to state regulatory agency. Responsibilities include recording new loans, loan payments, journal entries and schedules.

Assists with financial system implementation and leads accounts payable testing for upgrades.


Performs related functions as assigned.


General office equipment


Minimum Qualifications Required
Education and Experience:

Bachelor’s degree in accounting preferred; or associate degree in accounting with two years accounting experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.

Licenses and Certifications:


Knowledge, Skills & Abilities
Knowledge of governmental fund accounting principles and practices.

Knowledge of Internal Revenue Service guidelines related to 1099 reporting.

Knowledge of Wisconsin Department of Revenue regulations pertaining to sales tax.

Knowledge of and ability to utilize a computer and common business applications, such as MS Word, Excel, and financial software.

Ability to supervise and manage employees.

Ability to exercise discretion and independent judgment.

Ability to analyze and solve problems.

Ability to accurately input financial information.

Ability to verify and analyze a variety of financial records and data.

Ability to perform complex reconciliations.

Ability to organize and complete work in a timely manner.

Ability to effectively communicate both orally and in writing.

Ability to establish and maintain effective working relationships.

Ability to work the required hours of the position.


Lifting 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.

Intermittent standing, walking and sitting.

Using hands for repetitive single grasping, fine manipulation, pushing and pulling, and operating controls.

Occasional bending, twisting, squatting, climbing and reaching.

This position description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated on this description.

Deadline Note: