Account Associate III – DHHS Fiscal (Full Time, Monday – Friday 8:00am – 4:30pm)
Under the general supervision of the Supervisor: Accounting Systems, the Account Associate III performs accounting responsibilities for DHHS to maintain department and/or client-specific financial records and prepares expenditure reports.
Hours are: Monday – Friday 8:00 am – 4:30 pm
Remote work: Up to 50% upon successfully completing the introductory period and an approved work plan.
Outagamie County Offers:
Health, Dental, and Vision options start the 1st of the month following 30 days of employment.
HSA (Health Savings Account) is available with employee/employer contributions or an FSA (Flexible Savings Account) is available.
Life Insurance for Full-Time Employees (Paid for by the County)
Short-term Disability (optional)
Long-term Disability available for Full-Time Employees (Paid for by the County)
Vacation, Comp Time, Sick Leave, Paid Holidays up to 12 days
Deferred Comp (Public Sector Retirement Savings Plan)
Wisconsin Retirement System (retirement plan in which the county pays a portion and the employee pays an amount) **8th Largest Pension Fund in the U.S./25th Largest Public or Private Pension in the world!
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Process and receipts payments in various software systems.
Performs representative payee receipting and check issuance functions following defined procedures and within specified timeframes.
Back-up to main representative payee.
Generates payments and/or makes correcting adjustments to prior transactions.
Provides training and monitors that portion of receipting procedures completed by others.
Processes direct payment vouchers and journal entries.
Sets up and maintains bank accounts.
Prepares invoices when requested.
Compiles and maintains spreadsheets.
Reviews accounts for collections process.
Meets mandated deadlines as determined by specific assignment.
Phone and walk in clinic when assigned.
Balances reports and verifies information against ledgers.
Representative payee for youth clients.
Maintains accurate and timely client data.
Maintains regular and predictable attendance, works overtime/extra hours as required.
Performs other duties as assigned.
Associate degree in accounting or related field required.
Three or more years progressively responsible experience in bookkeeping/accounting preferred.
Or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Required or Preferred Skills:
Knowledge of and demonstrated ability to conform to goals, policies, and procedures of the Department as well as the Outagamie County Work Rules and Terms of Employment.
Knowledge of accounting and bookkeeping procedures and business mathematics.
Ability to solve accounting problems.
Knowledge of Mainframe, Server and PC operation including the software programs utilized by the department.
Ability to adopt accounting methods to variety of transactions and problems.
Knowledge of departmental operations.
Ability to interpret and analyze complex data with a high degree of accuracy.
Ability to determine priorities, plan and organize work schedule to meet mandated deadlines.
Ability to work independently, budget time and schedule work to efficiently complete tasks.
Ability and skill in exercising sound judgment and discretion in the application and interpretation of state, county and department policies and regulations.
Ability to establish and maintain effective working relationships with co-workers, other county and agency employees, and the general public.
Ability to maintain confidentiality and accountability.
Knowledge of office procedures.
Ability to effectively communicate in English and understand and follow written and oral instructions.
Ability to add, subtract, multiply, divide, and figure simple mathematical calculations.
Skill in the use of telephone, calculators, copy machines, computer terminals, typewriters, fax machines and other office equipment.
Ability to lift, carry, push, pull or otherwise move up to 5 pounds, understanding and utilizing proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Deadline Note: deadline subject to change