Administrative Assistant Senior, DWD
Administrative Assistant Senior
Division of Workforce Development
Kenosha County Division of Workforce Development is recruiting for an Administrative Assistant Senior to join our team! The Division of Workforce Development offers a unique opportunity for those who desire a challenging and rewarding career which positively impacts the well-being of children and families.
The Administrative Assistant Senior, reporting to the Director of Workforce Development, will provide experienced-level clerical and office administration support to the offices of elected officials, department/division heads, and office managers, among others. This position requires significant knowledge of department or division work and activities and technical knowledge of policies and procedures specific to the assignment area.
Kenosha County is committed to Equity, Diversity and Inclusion and is an Equal Opportunity Employer.
2024 Hiring Range: $21.82 – $24.79 per hour
Position Summary and Job Duties
• Performs high-level clerical functions requiring considerable knowledge of the department and division procedures, including agendas, contracts, letters, claims, correspondence, and reports; legal documents including orders, judgments, bonds, and warrants; and confidential files and records
• Maintains various inventories and processes mail and correspondence
• Enters and maintains data/information
• May serve as receptionist for the department and division; answers, screens, and forwards calls; answers specific inquiries about the office which may include coverage at the Kenosha County Job Center or the Kenosha County Center
• Schedules and maintains department, division, and/or office activities which may include scheduling appointments, trials, and hearings and updating and maintaining calendars
• Collects, analyzes, and summarizes information and statistics for court cases, reports, presentations, and other projects
• Establishes, maintains, and updates department and/or division files; follows up and tracks necessary paperwork
• Formats and prepares correspondence, reports, or other documents
• Prepares purchase requisitions, payment vouchers, account entries, and posts to ledgers; reviews bills and processes for payment; deposits money; monitors account balances and tracks expenses
• May prepare agendas and take meeting minutes including County Board Committee meetings
• Performs other duties as required or assigned
Success Factors
Knowledge of:
• Procedures, terminology, and databases pertinent to department, division, or office
• Rules, regulations, policies, terminology, and program procedures as they apply to the division
Skill in:
• English, business math, and bookkeeping practices
• Interpreting and applying complex laws, regulations, policies, and rules
• Using Microsoft Office software, including Word, Outlook, and Excel
• Performing moderately complex record keeping and filing tasks
• Performing a variety of duties, often changing from one task to another of a different nature
• Multi-tasking and handling multiple procedural processes simultaneously
• Providing quality customer service to customers in a timely manner
• Making independent decisions in accordance with precedents and regulations and applying these decisions in work situations
Ability to:
• Explain, demonstrate, and clarify complex laws, regulations, policies, and rules
• Operate office equipment such as a computer, telephone, facsimile machine, printer, transcription equipment, and data processing equipment
• Perform general mathematics including decimals, percentages, and financial entries and calculations
• Follow moderately complex oral and written instructions
• Communicate effectively, both orally and in writing
• Meet schedules and deadlines of the work
• Maintain bookkeeping and clerical records
• Be dependable, organized, and flexible
• Work effectively with people of various socioeconomic and cultural backgrounds
• Remain professional and courteous at all times
• Adhere to strict computer security and confidentiality guidelines
• Work respectfully in a diverse and inclusive environment
Job Requirements, Education, Training and Experience
Required Education and Experience
• High school diploma or GED/HSED equivalent
• At least two years of related work experience
• Or any combination of education, training, and experience which provides the required knowledge, skills, and abilities
Preferred Education and Experience
• Associate or Bachelor’s Degree in Paralegal, Administrative Professional, Human Services/Social Services, or related field
Benefits
• Health, dental and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program
• Flexible Spending Accounts
• Employee Assistance Program
• Paid Time Off
• Twelve Paid Holidays
• Retirement Plan: Participation in the Wisconsin Retirement System which includes county-paid life insurance
• Tuition Reimbursement
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The position involves light physical demands, such as exerting up to 30 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• This position may require sitting for long periods of time.
Selection Process
• Application Review – Qualifying
• Oral Interview – Qualifying
• Background Check – Qualifying
• Drug Screen – Qualifying
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Applications must be submitted no later than Monday, September 23, 2024.
To learn more about the Division of Workforce Development Economic Support Program, please visit: https://www.kenoshacounty.org/264/Workforce-Development.
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE7 (Min. $21.82 – Max. $27.76 per hour).
This position is located in Kenosha County, a growing community along the shores of Lake Michigan and less than an hour away from Milwaukee and Chicago. To see why Kenosha County is a great place to live, work, and play, please visit: https://www.visitkenosha.com/
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.
https://www.kenoshacounty.org/jobs
Deadline Note: