Financial Associate II
POSITION SUMMARY:
This position assists the Finance Department in the overall administration and management of the Finance Department functions. Work functions include payroll, contracting, accounts payable, and proper recording of payments received.
ESSENTIAL FUNCTIONS:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
The allocation of duties for this position will be dependent upon the assignment of the position. Duties will be assigned accordingly.
• Processes payroll and associated information including maintaining employee database with accurate related data. Balances and reconciles hours and gross pay between time and attendance systems and general ledger. (Specific to the Financial II Payroll position.)
• Receives invoices from vendors. Review for accuracy and confirm rates match contract amounts. Reviews and approves supporting invoice documentation. Prepares requests for refunds. Completes voucher and submits approved vouchers and invoices to accounts payable for payment. Verifies receipt of W9.
• Enters journal entries, accounts payable, accounts receivable, employee reimbursements and special payment requests into accounting system.
• Reconciles General Ledger accounts.
• Provides necessary documentation to auditors.
• Compiles, calculates, and reconciles reports required for these agencies including; Wisconsin retirement System, DOC grant, W2, ACA, 1099 and other statistical reports.
• Completes financial interviews to gather insurance information, verification of assets and income to determine ability to pay. Meet with clients to establish payment plans on past due accounts.
• Verifies insurance benefits and obtains prior authorizations for services. Reviews documentation submitted by staff and correct before submission. Monitors use of services and obtain additional authorizations as they expire or approved visits are used up.
• Bills services to Medicare, Medicaid, Commercial Insurance, and Self Pay.
• Applies payments to consumer accounts; makes rate adjustments, initiates refunds for over payments, disputes incorrect claim process or denials.
• Completes new and ongoing credentialing applications. Confirms required documentation is received and up to date.
• Prepares and monitors purchase of service contracts per organization purchasing policy. Creates purchase agreements and purchase orders for upcoming fiscal year.
• Monitors purchases to determine if fixed asset, verify the inventory of fixed assets, apply depreciation schedule rules to the asset, maintain the fixed asset ledger.
• Sorts, balances, and assigns account numbers to cash, checks, and credit card payments received. Completes deposit and provide treasurer and other departments with deposit documentation.
• Other duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS
• Associates degree in accounting, finance, business, management or related field.
• Minimum of two (2) years of experience working in an accounting/bookkeeping position.
• Equivalent combination of education, skills, knowledge, and abilities may be substituted for above listed requirements.
• Appointment will be conditional upon successful completion of a criminal background check.
Posting Pay Range: $21.77-$29.31
Posting Expected Pay Range: $21.77-$24.39
Department: Finance
FTE: 1.0
Deadline Note:
