Purchasing Agent

POSITION INFORMATION

Status: Full Time, Exempt
Hourly Wage: $30.23/hr. – $32.68/hr.
Application Review Date: 06/14/2021 – Position Open Until Filled

Please submit Cover Letter & Resume with application

OVERALL PURPOSE/SUMMARY

Under the general direction of the Finance Director, to function as a lead worker in administering a centralized purchasing program; to perform advanced professional work in the purchasing of products and services on a Countywide basis; and to perform other duties as required.

PRINCIPAL DUTIES AND RESPONSIBILITIES

Administers Dodge County’s centralized, competitive bid, purchasing program in accordance with applicable policies, procedures, and the Wisconsin State Statutes.
Purchases a wide variety of high volume and complex supplies, equipment, materials, and services; determines the most appropriate method of procurement; and coordinates the procurement process.
Assists in the development, implementation, and revision of Dodge County’s purchasing policies and procedures.
Administers and maintains the automated purchasing system.
Validates that County staff are following the County’s purchasing policies and procedures.
Conducts comprehensive market research on products, vendors, and market conditions to determine effective purchasing strategies, and to develop budget estimates.
Conducts multidepartment and cooperative purchases; drafts combined specifications that meet needs of participants and vendors; conducts multiagency cost analysis; and makes appropriate recommendations.
Assists and coordinates with departments on the request for proposal process for proprietary and professional services including drafting the RFP, developing the scope of service and evaluation criteria; communicating with vendors, evaluating responses, analyzing costs, recommending award, and negotiating contracts.
Drafts and coordinates the distribution of bid documents.
Tabulates bids and conducts complex cost analyses; evaluates bids for compliance with specifications; and recommends award of bid to the Department Head or his/her designee.
Cultivates relationships with vendors and suppliers interested in bidding Dodge County projects and cultivates good relationships with all Dodge County Departments in order to collaborate with them in strategic bidding practices.
In conjunction with the Department Head or his/her designee, conducts negotiations in the administration of purchases; negotiates issues in the development of contracts in conjunction with Corporation Counsel as directed; and may negotiate the price, terms, and conditions of purchases as necessary.
Monitors vendor performance to ensure contract compliance in terms of service level, quality, and cost; and investigates and resolves complaints and problems.
Maintain a record of, and monitor, all centralized contracts, leases, and other purchasing agreements to determine when agreements expire and initiate procedures to issue requests for proposals, requests for bids, or requests for quotes.
Maintains statistical, financial, and control records.
Assists and coordinates proposed County projects with Department Head or his/her designee.
Resolves problems with orders and communicates with vendors and using departments.
Coordinates Dodge County’s participation in joint cooperative purchasing efforts with other government agencies.
Coordinates interdepartmental transfers of supplies, materials, and equipment.
Administers and maintains contract for office supplies.
Establishes and maintains effective working relations with departments, vendors, governmental agencies, and coworkers.
Prepares and presents complex oral and written reports and represents the department at various meetings and committees.
Regular attendance and punctuality required.
Performs other duties as required.
Minimum Requirements:

KNOWLEDGE, SKILLS AND ABILITIES
Ability to develop/maintain strong working relationships with department personnel, anticipating the needs of, and communicating with, all levels of employees regarding the importance of procurement and control.
Ability to use logic and reasoning to identify problems and make sound decisions, including situations where only limited information is available.
Ability to research and analyze complex information, organize data, evaluate alternatives, and make appropriate recommendations.
Ability to develop and administer policies and procedures.
Ability to read, understand and interpret contracts, budgets, financial statements, accounting policies and procedures, corporate documents, audit reports, County Ordinances, State Statutes, as well as State of Wisconsin and cooperative contracts as it applies to purchasing and budgeting procedures.
Ability to effectively manage change and foster a culture with open communications.
Ability to maintain confidentiality and professionalism.
Ability to proficiently use MS Office software specifically Microsoft Word and Excel and have good typing skills.
Ability to understand Enterprise Resource Planning (ERP) systems and complex purchasing systems.
A commitment to ethical practice, personal integrity, and strong problem solving skills.
Ability to accurately operate computer, printers, and other related equipment.
Ability to understand and effectively carry out instructions.
Ability to have strong attention to details.
Ability to work independently without direct supervision.
Ability to meet the requirements of the Dodge County Driver Qualification Policy.

EDUCATION AND EXPERIENCE
Bachelor’s Degree in Business Administration, Economics, Accounting, or related field with, two (2) years of related experience are required. Equivalent combination of education and experience that provides necessary knowledge, skills, and abilities may be considered. Governmental accounting experience, knowledge of Tyler Munis ERP Purchasing Software, Certified Public Procurement Officer (CPPO) certification and/or Certified Professional Public Buyer (CPPB) certification are preferred.

WORKING CONDITIONS
Normal office environment.

PHYSICAL DEMANDS
The County of Dodge is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

https://tinyurl.com/jobsindodge

Deadline Note: