Unit Secretary
UNIT SECRETARY, Brookside Care Center
At Brookside Care Center, employees are 100% responsible for our first-class reputation within the community. We strive for excellence in providing outstanding care and services. Our mission is to cultivate an environment that promotes life fulfillment and dignity for residents to celebrate their potential as individuals and as a community. We employ compassionate people who believe working with seniors is an honor and a privilege.
The Unit Secretary assists the nursing and medical record personnel with clerical tasks for the efficient administration of the facility.
Kenosha County is committed to Equity, Diversity and Inclusion and is an Equal Opportunity Employer.
2024 Hiring Range: $20.31 – $23.08 per hour
Work Schedule
• This is a full-time position working 40 hours per week, Monday through Friday, generally from 8:00 AM to 4:30 PM
Position Summary and Job Duties
• Enter data and complete necessary forms, requisitions, and communications
• Prepare charts for admissions, transfers, and discharges
• Maintain resident charts in appropriate, organized, and systematic order
• File reports on charts in established order
• Upload and scan resident documentation as necessary
• Complete daily filing of medical records
• Complete yearly audit of medical records and purge previous year’s records
• Initiate and manage flow of paperwork for consultations, transfer of patient to another facility, etc.
• Work closely with front desk Administrative Assistant to coordinate transportation of residents with families and physicians using caravan or other transportation service
• Receive, place, and transfer telephone calls, maintaining strong customer service skills
• Input and retrieve data as necessary
• Assist with retrieving medical records for appeals and submitting through the portal process
• Work with onsite physician to prepare paperwork as required and email to charge nurse monthly
• Check and restock office supplies as needed at nursing stations
• Assist in maintaining a clean, organized, and safe environment
• Perform other work as required or assigned
Success Factors
• Knowledge of the principles, methods, and standards of nursing practices
• Good verbal and written communication skills
• Basic computer and office equipment skills
• Skill in Microsoft Word, Outlook, and Excel
• Ability to maintain confidentiality requirements and keep accurate records
• Ability to work with physicians, nurses, attendants, residents, and the general public
• Ability to understand and follow oral and written instructions and assignments
• Ability to communicate effectively with residents, family members or responsible parties, physicians, and others as required
• Ability to work respectfully in a diverse and inclusive environment
Job Requirements, Education, Training and Experience
• High school diploma or GED equivalent
• Prior experience as a Ward Clerk or Unit Secretary in an acute or long-term nursing home or hospital
• Successful completion of a Health Unit Coordinator or equivalent program from an accredited technical college, preferred
Benefits
• Health, dental and vision insurance effective first of month following 30 days of employment, with the ability to reduce premium contribution through participation in a wellness program
• Flexible Spending Accounts
• Employee Assistance Program
• Paid Time Off
• Twelve Paid Holidays
• Retirement Plan: Participation in the Wisconsin Retirement System which includes county-paid life insurance
• Tuition Reimbursement
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must be able to lift 50 pounds from floor to waist and 20 pounds from waist to shoulder
• Must be able to carry 50 pounds for up to 20 feet
The successful candidate for this position will be required to comply with the Center for Medicare & Medicaid regulations and Brookside Care Center’s Mandatory Vaccination Policy requiring vaccinations in healthcare facilities. Proof of vaccination will be required as a condition of employment unless an individual obtains an approved medical or religious exemption.
Selection Process
• Application Review – Qualifying
• Oral Interview – Qualifying
• Background Check – Qualifying
• Physical Examination/Drug Screen – Qualifying
If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
Applications must be submitted no later than Sunday, August 4, 2024.
To learn more about Brookside Care Center, please visit: http://www.co.kenosha.wi.us/224/Brookside-Care-Center
Kenosha County is a Wisconsin Retirement System participating employer. Your participation is required, which includes an employee contribution.
The pay grade for this position is NE6 (Min. $20.31 – Max. $25.85 per hour).
Thank you for your interest in employment with Kenosha County!
Kenosha County is an affirmative action, equal opportunity employer.
https://www.kenoshacounty.org/jobs
Deadline Note: