Sr Payroll Coordinator

Application Deadline: 2024-12-27
Job Type: County
Job Description:

ESSENTIAL FUNCTIONS

Performs timely and accurate payroll and benefit processing. Analyzes, verifies status changes, wages, benefits, proofs time entry, answer inquiries from department staff, and coordinates processes to complete payroll.
Serves as a resource for employees on timekeeping or payroll processing.
Ensures payroll, payroll benefit deductions, and accruals are in accordance with applicable laws, policies, and procedures for all employees and collective bargaining agreements.
Verifies employee master file updates; pay rate changes, benefit elections, marital status, tax withholdings and exemptions, etc.
Confirms accurate Federal and State withholding amounts, new hire reporting, and unemployment reporting as mandated by law.
Coordinates and processes special check runs, retroactive pay, termination pay, garnishments, special levies, etc.
Assists, reviews, and works with Human Resources (HR) on employee benefit enrollment, pay type, benefit, deduction and accrual set up, union changes, and terminations.
Performs general accounting procedures. Reconciles health, dental, disability, life, flexible spending, and other miscellaneous deductions such as United Way, contributions to retiree plans, and collaborates on benefit issues with HR.
Performs year-end payroll processes. Reconciles year-end earnings, taxes, and benefit reporting information. Confirms accurate W-2s reporting to employees and remits to Federal and State agencies per mandates.
Maintains payroll software. Researches, tests, implements, and prepares changes for issues that arise and accommodates changes negotiated in the payroll software per accounting procedures.
Assists in the development of the wage and fringe data for preparation of the annual budget.
Assists with providing detailed payroll documentation to outside auditors as requested
Assists other department personnel during peak periods or absences, as needed.
Other duties as assigned.

REQUIRED JOB COMPETENCIES

Knowledge of principles governing payroll administration, payroll accounting methods and procedures, and employee benefit administration.
Knowledge of computerized payroll systems and personnel, supervision, and accounting principles.
Knowledge of the County and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
Knowledge of principles and practices of budgeting, fiscal management, project management principles and techniques.
Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
Ability to research and analyze detailed information and make appropriate recommendations.
Ability to develop department goals and objectives.
Ability to plan, develop, implement, and evaluate projects and programs.
Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department specific documents.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.

PHYSICAL AND WORK ENVIRONMENT

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work is generally in a moderately noisy office setting.

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Deadline Note: Open Until Filled