Part-Time Clerk/Typist II – Register in Probate
Performs varied and increasingly responsible clerical, typist and word processing work calling for independent judgment, initiative and specialized knowledge in carrying out established procedures or applying laws or regulations. Responsible for conducting transactions with the public with matters requiring interpretation and analysis of laws, rules, and/or departmental policies and procedures.
Generates reports, correspondence, court orders, dockets, notices, schedules, decisions, minutes, calendars, statistical data and other typed documentation from written, printed material and oral dictation.
Performs receptionist and/or customer service duties including answering telephones, directing callers to proper individuals, and providing information to callers and visitors regarding court, probate, juvenile and departmental procedures.
Performs scanning, filing and court file searches.
Gathers information of a variety of subjects and compiles various financial, statistical and legal reports.
Manages Register in Probate’s calendars, scheduling probate hearings, conferences and meetings when needed.
Backs up data electronically.
Analyzes and interprets information contained in a variety of documents, forms, reports, etc. for processing.
Obtains information for the public for the completion of forms, documents, records, etc. and notarizes documents.
Refers inquiries to proper department or official.
Makes detailed arithmetic calculations for processing of information.
Performs data entry of various documents.
Answers questions regarding departmental regulations and policies.
Reproduces multiple copies of work.
Receives payments, issues receipts and accounts for monies handled.
Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience:
High School Diploma including or supplemented by a course in typing or word processing, plus two years experience as a Clerk/Typist I in the department assigned or two years in a similar position; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.
Licenses and Certifications:
Knowledge, Skills & Abilities
Knowledge of general office procedures.
Knowledge of business English, spelling and grammar.
Knowledge of practices and procedures of the Court and law.
Knowledge of legal documents, court forms and legal terminology.
Knowledge of simple bookkeeping.
Specialized knowledge pertaining to the department in which employed.
Knowledge of and ability to utilize a computer and the required software.
Ability to type at a minimum rate of 50 net words per minute.
Ability to make fairly complex arithmetic calculations.
Ability to interview and obtain information from the public.
Ability to communicate effectively both orally and in writing.
Ability to handle confidential and sensitive material in an appropriate manner.
Ability to work independently with minimal supervision.
Ability to prioritize workload.
Ability to establish and maintain effective positive public and working relationships.
Ability to work the required hours of the position.
Ability to organize and prioritize workload and adjust accordingly as more items are added.