Land Conservation and Planning & Zoning Department – Assistant Zoning Administrator
Job Title: Assistant Zoning Administrator
Hours: Regular Part-Time
Pay Range: $22.53 – 23.82 per hour, based on experience; plus, longevity, if applicable
Department: Land Conservation and Planning & Zoning
Reports to: LCD and P&Z Department Head
FLSA: Non-Exempt
Position Purpose: Performs complex technical and programmatic assistance to the department, which involves the application of specialized knowledge and skills related to the enforcement of procedures, processes, and regulations that apply to and are enforced through Lafayette County Ordinances, Wis. Administrative Code, and Wis. State Statutes. Performs other duties pertaining to, but not limited to issuance of permits, performing POWTS inspections, and providing administrative and clerical support to staff.
Essential Duties and Responsibilities:
• Perform reception duties by greeting the public, courteously answers the telephone, accurately document and relay messages, interacting harmoniously with county employees and citizens, and shares clerical duties as needed with other department staff.
• Assists permit administration, including receiving, reviewing, processing, and routing the following:
o Land Use Permits
o Sanitary Permits
o Non-metallic Mining Reclamation Permits
o Holding tank/septic system maintenance
o Map amendments
o Conditional use, special exception, variance, appeals, plat requests
• Responds to telephone and walk-in inquiries, assist landowners in preparing various applications, collecting documents and associated materials.
• Performs POWTS inspections to verify compliance with the county’s sanitary ordinance and state administrative codes.
• Performs site inspections to verify compliance with permits and zoning ordinances.
• Administers the online septic maintenance reporting system; assist landowners with the septic maintenance program record system; and prepare annual septic mailings.
• Perform fiscal account management tasks which may include:
o Billing/Invoicing
o Monthly accounts payable vouchers
o Expense Reports
o Financial Reports
o Deposits
o Reconciling billing statements with payment and deposits
• Assist the Department staff with projects and promotional events.
• Serve as clerk for Board of Adjustment and Planning & Zoning Committee meetings/hearings by preparing and posting agendas and meeting minutes, and managing documents.
• Update the Planning & Zoning Department webpages, as needed.
• Maintain files and records of permit applications, public hearing actions, maps, year-end reports and other relevant information as well as sort and file landowner documents.
• Assists the public with GIS mapping navigation and maintains a working knowledge of the PZ Systems database and conservation software programs.
• Maintain maintenance records for department vehicles.
• Prepare files and enter data into tracking software for zoning related cases; create labels and letters for mailing.
• Execute Department Manager duties on an as-needed basis in the event of vacancy or extended periods of absence.
• Perform other duties as assigned.
Position Qualifications:
• Educational Requirements:
o High school diploma or equivalent
o Associates degree in land use planning, soils or related field; Bachelor’s degree preferred
• Experience: (Equivalent combinations of job related education and experience may be considered)
o Preferred two years’ experience in implementing Comprehensive Zoning, Shoreland, Floodplain and Non Metallic Mining Ordinances
o Preferred experience in development of Comprehensive Plans
o Preferred two years experience in implementing Private Onsite Waste Treatment System (POWTS) Ordinances, land use planning and/or the interpretation of land use ordinances
o Preferred technical experience in survey and design of POWTS
• POWTS Inspector credentials required, or able to obtain within 1 year of hire.
• Possession of a valid driver’s license
• Listening, recordkeeping and filing proficiencies.
• Courteous and helpful customer service skills on the telephone, in-person, and in writing.
• Superior communication skills with internal and external customers.
• Proficient in computer operations, internet, data entry, and accounting systems including, but not limited to:
o MS Word, Excel, Publisher, Transcendent, Power Point, E- mail, Copier, Adobe Acrobat, ZOOM, Google Meet, and Word Press.
• Accurate and efficient typing skills at 40 – 50 words per minute.
Physical and Mental Demands:
• The physical demands described here are representative of those that must be met by an employee to perform successfully essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
o While performing the duties of this job, the employee is regularly required to sit, talk or hear and use hands to handle or feel.
o The employee is frequently required to walk, stand, and reach with hands and arms.
o The employee is occasionally required to stoop, kneel, crouch, or crawl; and smell.
o The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and sometimes up to 50 pounds.
o Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to adjust focus.
o Regularly makes field inspections/visits outside of the office. Field inspection present the need to have ordinary ambulatory skills sufficient for the ability and stamina to work outdoors, on different types of terrain, often in adverse weather conditions.
• The mental demands described here are representative of those that must be met by an employee to perform successfully essential functions of this job.
o Must be mentally adaptable and flexible in dealing with a variety of people to create a positive work environment; may be called upon to handle difficult situations.
o Must be able to deal with a variety of emotions and frustrations; emotional stability and maturity are important attributes in this position.
o Must be able to resolve problems, handle conflicts, and make effective decisions under pressure.
o Must be able to gain new skills and knowledge necessary for performance of essential job functions.
o Must be able to give, receive, and analyze information.
o Must be able to effectively communicate, providing verbal feedback and written documentation in a professional manner.
Work Environment:
While performing the duties of this job, the employee works in both the inside work environment (office) and outside work environment. The employee may occasionally encounter individuals that may be under emotional stress. While working in the outside work environment, the employee is regularly exposed to outside weather conditions. The noise level in the inside work environment is usually quiet, but may be loud in the outside work environment.
Working Conditions:
Ability to work under safe and comfortable conditions with occasional exposure to temperature variations, odors, toxic agents, noise, wetness, disease and dust.
Management Statement:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Reasonable accommodation may be made to all individuals with disabilities to perform the essential functions of this position. Lafayette County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Deadline Note: 11:59PM