Human Services & Health Fiscal Support Supervisor

Application Deadline: 2021-12-10
Job Type: County
Job Description:

POSITION INFORMATION

Status: Full Time, Exempt
Starting Wage Range: $32.11/hr. – $35.43/hr.
Position Open Until Filled
Please submit Cover Letter & Resume with application

Requirements:
Bachelor’s degree in Finance, Accounting, Public Administration, or Business Administration with three (3) years’ progressively responsible municipal financial or health system financial experience.
Previous supervisory experience.
Must successfully pass caregiver and criminal background check.

Dodge County offers a generous benefits package including: Wisconsin Retirement System, health, dental, vision, long-term disability, and life insurance. Flex spending, deferred compensation, paid vacation, paid sick, and ten observed holidays.

POSITION SUMMARY

This position is responsible to provide supervision and direction to all fiscal support personnel within the Human Services & Health Department; ensures completion of all assignments and tasks; and provides responsive, courteous, and efficient customer service in support of departmental operations.

ESSENTIAL FUNCTIONS

The following duties are typical for this position. However, they are not to be construed as exclusive or all–inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.

Provides leadership in attracting, retaining, and developing an engaged workforce in the delivery of superior services to residents and families.
Directs the work of and manages assigned staff. Interviews and selects new employees. Provides training, instructions, and ongoing training needs. Assigns tasks, reviews work, and prepares performance evaluations. Provides staff coaching/counseling. Recommends employee transfers, promotions, disciplinary action, and discharge.
Provides leadership and management to all assigned staff.
Manages and directs accounting operations; establishes, monitors, and enforces internal controls, policies, and procedures to ensure records are compliant with the Generally Accepted Accounting Principles (GAAP).
Monitors billing/collection system for consumer services. Oversees receipting functions.
Maintains proper internal controls for cash handling. Confirms cash is reconciled with the accounting system monthly.
Compiles and analyzes State, Federal, and grant revenues; changes and develops alternatives in allocating expenditures for maximizing potential funding sources.
Prepares annual and special audit worksheets for independent auditor; is available to answer questions and establish systems to improve fiscal responsibility and internal control mechanisms.
Assists with closing the books at the end of the year. Ensures adjusting entries are completed timely and accurately. Confirms required reports are completed for Federal, State, and County.
Prepares or coordinates preparation of financial reports for management. Analyzes, maintains, and reviews general ledger activities that have been posted.
Reviews and audits account payable, cash receipts, and other accounting records and transactions; analyzes and audits transactions for proper account classification.
Prepares and enters journal entries for recording in the accounting system.
Reconciles financial ledgers and records; prepares financial statements and reports, and general and subsidiary ledgers and supporting schedules; researches and resolves discrepancies.
Audits applicable accounting systems and accounting procedures to ensure proper internal control and compliance with established policies.
Responds to program customers and the general public regarding complaints, questions, requests for information, problem resolution, and customer service.
Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS

Bachelor’s degree in Finance, Accounting, Public Administration, or Business Administration with three (3) years’ progressively responsible municipal financial or health system financial experience.
OTHER REQUIREMENTS

Must successfully pass caregiver and criminal background check.

PREFERRED QUALIFICATIONS

Previous supervisory experience.
Minimum Requirements:

REQUIRED JOB COMPETENCIES

Knowledge of accounting, budgeting, and auditing principles (including GASB rules and GAAP standards) and methods in their application to a government accounting system.
Knowledge of budget preparation and procedures.
Knowledge of governmental accounting and auditing methods, procedures, and financial practices.
Knowledge of County programs, funding sources, and specific regulations governing expenditures and revenues.
Knowledge of principles, practices, and techniques of public administration, with particular reference to governmental budget and finance administration.
Knowledge of the County and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to Department programs and operations.
Ability to effectively utilize the principles of strategic and long and short-range planning.
Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives, and recommending methods, procedures, and techniques for resolution of issues.
Ability to research and analyze detailed information and make appropriate recommendations.
Ability to develop department goals and objectives.
Ability to plan, develop, implement, and evaluate projects and programs.
Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department specific documents.
Ability to prepare, recommend, and monitor an operating budget, including line-item budgeting.
Knowledge of management and supervisory practices & principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time-off, and maintaining personnel records.
Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
Ability to instruct and train in methods and procedures.
Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.
Ability to maintain confidentiality and discretion regarding business-related files, reports, and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
Ability to work the allocated hours of the position and respond after hours as needed.

PHYSICAL AND WORK ENVIRONMENT

The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor or Human Resources.

This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
Work has standard vision requirements.
Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
Hearing is required to perceive information at normal spoken word levels.
Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Work is performed in an office setting.

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Deadline Note:

Jefferson County Register of Deeds Staci Hoffman testified today before the Senate Committee on Housing, Commerce, and Trade on SB 590, which deals with requirements related to condominium documents. @NACoTweets

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