Human Resources Specialist – Recruitment
The purpose of the Human Resources Specialist-Recruitment is to provide a variety of human resources support activities in the following areas: performing recruitment and selection activities, identifying work performance problems, facilitating, and communicating labor contract/personnel policy, and assisting employees and department managers on a variety of human resources items.
Essential Duties and Responsibilities
• Perform recruitment related tasks with individual departments including reviewing/updating position descriptions; posting and advertising positions; reviewing applications, advising department managers, reviewing and approving interview questions, inviting applicants to interview/test, and sending rejection and/or acceptance letters.
• Review completed performance appraisals, verify for accuracy and completeness, and process potential employee merit increases.
• Respond to questions from the public, applicants, hiring managers regarding recruitments; update Job Hotline recording; maintain and enter information into the online application system, and coordinate records requests for outside agencies during annual site survey(s) process.
• Perform front desk coverage for the Human Resources department, intaking paperwork, checking in visitors, and answering the office main phone line.
• Enter vouchers into the accounts payable system and generate monthly reports.
• Coordinate and conducts reference checks, background checks, coordinate drug and alcohol testing for Commercial Driver’s License (CDL) program and other various pre-employment testing.
• Maintain employee personnel files, applicant I-9, Equal Opportunity, and Affirmative Action information.
• Conduct pre- and post-employment testing by developing and assisting pre-employment testing requirements; scheduling and coordinating pre-employment testing, scheduling post-offer screening; reviewing testing and selection methods and recommending improvements; and conducting and coordinating applicant testing.
• Assist in entering compensation and personal data for new hires, classification changes, annual increases, employee benefit and payroll changes, and new employee information to computer data base.
• Conduct and complete background checks and licensure checks for applicable positions.
• Assist department heads, employees and supervisors with interpretation of resolutions, ordinances and policy documentation.
• Compile and provide information for surveys and reports for other government agencies.
Additional Duties and Responsibilities
• Coordinate job analysis documentation, scheduling and evaluations between Department, other Departments and employees.
• Serve as backup to Benefits Specialist.
• And other duties as assigned.
Knowledge, Skills and Abilities
• Descriptive data and information, such as human resources rules, ordinances, guidelines, laws and regulations, various manuals, employee rosters, surveys, bills, insurance applications, job applications, agendas, meeting minutes, and routine and non-routine correspondence.
• Verbally and in writing with job applicants, the public, County employees, Human Resources Director, attorneys, and County Supervisors.
• Explain, demonstrate, and clarify to others established policies, procedures, and standards.
• Adding, subtracting, multiplying, dividing, and calculating percentages, fractions, and decimals.
• Computer skills such as word processing and spreadsheets.
• Compare, count, differentiate, measure, sort, classify, compute, tabulate, and/or categorize data and/or information.
• Assemble, copy, record, and transcribe data and/or information.
• Analyze data and information using established criteria to define consequences and consider and select alternatives.
• Apply functional and situational reasoning by exercising judgement, decisiveness, and creativity in everyday routine and non-routine situations.
• Use fine and gross motor skills to perform tasks such as operating a keyboard, photocopier, telephone, calculator, and computer printer.
• Exert light physical effort in sedentary to light work, involving lifting, carrying, pushing, and pulling.
• Recognize and identify degrees of similarity and differences between characteristics of colors, forms, sounds, odors, textures, etc. associated with objects, materials, and ingredients.
• Safe and comfortable in respects to noise and disease.
Required Working Hours
Standard working hours are Monday through Friday, 8:00 am until 4:30 pm. Please note these hours are subject to change and additional hours may be needed or required. Compensation for additional hours beyond normal working hours are subject to applicable state and federal regulations.
Education and Experience Requirements
Required: Bachelor’s degree in Human Resources, Business or another related field
Preferred: 3-5 years of related general human resources or recruitment experience
Government public administration experience
Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.