Financial Services Manager
POSITION TITLE: Financial Services Manager
LOCATION: Park View Health Center
SALARY: $83,463 – $92,020/Yr.
STATUS: Full time
HOURS PER WEEK: 40
WORK HOURS: 8:00 am – 4:00 pm
APPLICATION DEADLINE: September 30, 2021
Current Winnebago County employees interested in applying for this position will need to complete the Winnebago County Application for Departmental Transfer/Position Change form. Other parties interested in applying for this position will need to complete the Winnebago County Application for Employment.
POSITION TITLE: Financial Services Manager
DEPARTMENT: Park View Health Center
PAY BASIS: Salaried
PURPOSE AND SUMMARY:
Plans, directs and coordinates the financial activities for Park View Health Center, including budgeting, financial accounting, and forecasting functions, ensuring compliance with County guidelines and state and federal regulations.
1. Oversees, directs and monitors all business office functions including establishing, directing, monitoring, and coordinating internal policies and procedures. Develops and monitors Park View Health Center’s financial and accounting activities in accordance with state, federal, and County compliance expectations.
2. Prepares, coordinates and monitors Park View Health Center’s annual budget, including labor worksheets, cost centers, operating expenditures, revenues, capital, and financial justification. Assists all Park View department managers in the review, planning, and scheduling of their department budgets.
3. Organizes, distributes, and delegates work to subordinates fairly and impartially. Provides clear and appropriate direction to employees. Provides training and coaching to subordinates. Ensures that staff has the resources and flexibility to perform, improve, and learn in their jobs. Keeps open communication with subordinates, listens to them, and provides feedback. Positively motivates, mentors, and leads employees. Provides appropriate and timely performance evaluations for all subordinates.
ADDITIONAL ESSENTIAL DUTIES:
1. Manages and supervises the activities of accounts receivable, aging accounts, and accounts payable functions and the management of resident trust accounts.
2. Oversees, directs and monitors the preparation of annual cost reports, rate analyses, and financial and statistical reports as required by state and federal guidelines.
3. Oversees, directs and monitors the facility’s expenditures, purchases and capital projects. Reviews all purchase orders, verifying proper account distributions, available funds and inventory control. Responsible for daily operation in Purchasing Coordinator’s absence.
4. Negotiates vendor contracts and prepares service agreements with vendors, obtains necessary service agreement contracts, consulting with Corporation Counsel on legal criteria when needed Ensures that certificates of insurance meet County requirements, and are updated and on file as required. Directs the release of funding for payment of purchased services.
5. Directs the process of selection, orientation, development, evaluation and retention of business office staff, and monitors workload distribution and workflow throughout the department.
6. Assists with analysis of non-levy funds in order to maximize revenues.
7. Serves as the facility’s liaison to the Information Systems Department for coordination and troubleshooting of telephone and computer problems, installation, relocation and general issues.
8. Serves as the facility’s HIPAA Privacy Officer. Oversees activities related to the development, implementation, maintenance of and adherence to the facility’s policies and procedures covering the privacy of, and access to, resident health information in compliance with federal and state laws.
9. Serves as second in command for emergency management procedures as directed by Administrator or in Administrator’s absence.
10. Performs other related duties as may be assigned.
1. Reports to Administrator.
2. Supervises Medical Records Associate, Accounting Associates, Purchasing Associate, Financial Associate II, Administrative Aides, and Environmental Services Supervisor.
3. Works with PVHC department managers, vendors, County Finance Department and other County departments.
REQUIRED EDUCATION, EXPERIENCE, TRAINING, AND CERTIFICATION:
1. Bachelor’s degree or higher from an accredited institution of higher learning, preferably in business administration, accounting, finance or a related field.
2. A minimum of five years’ experience in managing the business operations in a healthcare setting, preferably in a skilled nursing facility.
3. A combination of education, training, and experience sufficient to provide the necessary knowledge, skills, and abilities may be considered in place of specific degree or experience requirements.
4. Valid driver’s license with access to a vehicle and must produce evidence of meeting the minimum automobile liability insurance requirements contained in the Winnebago County Travel Ordinance.
KNOWLEDGE, SKILLS, AND ABILITIES:
1. Knowledge and understanding of Wisconsin Administrative Code DHS 132, Medicare and Medicaid federal standards for nursing home financial and accounting records, cost reports, residents’ funds, maintenance of medical records, and Resident’s Rights.
2. Knowledge and understanding of principles of governmental accounting and budgeting, and experience in developing and managing a complex budget.
3. Ability to comprehend and interpret a variety of documents including federal, state, and County directives, income statements, budgets, contracts, policies and procedures.
4. Ability to establish and maintain effective working relationships with employees, the public, other county departments, agencies and state officials.
5. Ability to work effectively with minimal supervision, meet deadlines and demonstrate leadership, independent judgment, strong critical thinking, and analytical and organizational skills.
6. Strong written and verbal communication skills including listening skills.
7. Knowledge of staff management, training, supervision and evaluation techniques.
8. Computer skills including Microsoft Office and applications utilized by the County and the ability to learn and use software.
1. Ability to perform most work from a sedentary position.
2. Ability to move freely throughout the building and grounds of Park View Health Center.
3. Ability to function in situations encountered in a normal office and health care setting.
4. Ability to lift a minimum of 50 pounds occasionally to load, unload and move supplies.
5. Ability to use standard office equipment including telephone, computer, printer, photocopier, and scanner.
6. Ability to travel to other County departments and locations.