Deputy Register In Probate & Juvenile Clerk of Court

Application Deadline: 2021-12-05
Job Type: County
Job Description:

The Deputy Register in Probate is a statutory position under Wis. Stats. s.851.71(2). The employee is responsible for maintaining all electronic files and records for probate; guardianships, protective placements, mental commitments, juvenile court matters and adoptions and supervising an employee performing similar, but lower level work. Types of court matters include, probate, guardianship, protective placements, mental determination, adoptions, juvenile delinquency, juvenile protective services, juvenile ordinances, child protective services and termination of parental rights. In addition the employee serves as the Deputy Clerk of Juvenile Court. The work is performed under the direction of and serves at the pleasure of the Circuit Court Judges.

Position anticipated to be filled January, 2022.
Full Time: 37.5 hours per week/1950 hours per year.
Essential Duties:
Duties and responsibilities

Performs all duties of Deputy Register in Probate and Deputy Juvenile Clerk as described by statute.
Makes discretionary, independent decisions as an officer of the Court.
Administer oaths, certify acknowledgements and approve sufficiency of bonds.
Monitors all case types under the probate and juvenile court branches to comply with Statutory guidelines in filing of all petitions, applications, inventories, accountings, reports, calendaring hearings, notifying all parties of all activities and hearings.
Maintains files and records in probate, adoptions, mental commitments, guardianship/protective placement, juvenile delinquencies/ordinances, juvenile CHIPS/JIPS, juvenile guardianships and TPR matters.
Assists the public regarding probate and other court matter procedures related to forms and procedures.
Draft and sign any order or certificate for matters authorized by the Judge or orders that fall under the auspices of the Circuit Court Commissioner in probate matters.
Reviews and scans all documents and filings submitted. Monitors files for timely completion.
Maintains up to date information, follow up on records and related actions; opens and date stamps case materials; may review documents for authenticity.
Enters court case information and account adjustments to state computer records. Researches records and databases for information.
Clerks court proceedings; organizes case files, records and exhibits; marks exhibits; administers oaths to witnesses; takes minutes; tracks schedules; notifies attorneys/witnesses for telephone testimony.
Maintains and files department documents, court records and minutes of the proceedings. Certifies authenticity of document copies.
Appoint guardian ad litem for protective placements and as required, examines guardian ad litem report and takes action on requested hearings.
Coordinates annual Watts reviews.
Prepares court orders as necessary for completion or dismissal of cases.
Opens, date stamps and responds to or takes appropriate action for correspondence and other daily mail.
Composes correspondence, memos and other materials. Types correspondence, reports, etc.
Reviews reports from Human Services regarding protective placement.
Review statutes to determine impact on programs, services and cases filed.
Examines hundreds of accounts for accuracy in the financial management of wards assets by guardian and reports discrepancies to the Court.
Participates in on-going training and conferences.
Performs other duties of a similar nature or level as required.
Minimum Qualifications:
High School diploma/GED. Vocational/technical training in legal secretarial skills with 2-years legal experience or experience processing court documents or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Douglas County is an Equal Opportunity Employer

Deadline Note:

Jefferson County Register of Deeds Staci Hoffman testified today before the Senate Committee on Housing, Commerce, and Trade on SB 590, which deals with requirements related to condominium documents. @NACoTweets

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