Deputy Register in Pobate

Application Deadline: 2021-11-26
Job Type: County
Job Description:

Portage County is all about having a servant heart and providing services that enable our citizens to build productive communities, families and lives. Portage County has a full time Deputy Register in Probate opening!

What are the primary job duties?

Judicial Assistant – Branch II:

• Schedules Branch II proceedings and updates Branch II’s calendar and case management systems.
• Notifies Clerk of Court of all scheduled court proceedings so the Clerk of Court can send/provide appropriate notices to all parties.
• Prints and distributes daily court calendars.
• Responsible for initial communication with counsel and parties for purpose of scheduling/rescheduling, case management and procedural purposes.
• Arranges appointment of Guardian ad Litem and adversary counsel for indigent parties at discretion of Branch II Judge.
• Coordinates meetings and appointment scheduling of Branch II Judge.
• Conducts scheduling conferences with counsel and prepares Scheduling Orders at discretion of Branch II Judge.
• Responsible for preparation of Orders at Discretion of Branch II Judge.
• Responsible for transcribing dictation of correspondence and written decisions and orders drafted by Branch II Judge.
• Schedules out-of-county proceedings of Branch II Circuit Court.
• Prepares final form jury instructions and verdicts as necessary for jury trials at the discretion of the Branch II Judge.
• Sorts and distributes in-coming and out-going mail involving Branch II Circuit Court.

Deputy Register in Probate:

• Assists the Register in Probate in the filing and maintenance of case files, which include Juvenile Ordinances, Truancy Court, Children in Need of Protection and Services (CHIPS), Delinquencies, Adoptions, Juvenile in Need of Protection and Services (JIPS), Guardianships (Adult per Ch. 54 & 55) and Minor Guardianships (Ch. 48 & 54), Termination of Parental Rights (TPR), Probate and Chapter 51 Commitments.
• Clerks court case hearings for this office and provide detailed minutes at the discretion of the Register in Probate.
• Prepares forms for court proceedings as directed by the Register in Probate/Judges.
• Clerk the Court hearings as directed by the Register in Probate.
• Collect forfeiture, attorney and filing fees as required by Statute.
• Maintains confidential court records per State Statutes.
• Communicates with counsel for case management, scheduling, rescheduling or procedural requirements as directed by the Judges and Register in Probate.
• Assists and prepares orders as directed by the Judges and Register in Probate.
• Participates in and conducts scheduling conferences and/or discussions between trial attorneys and judges for all judges.
• Verifies that all files, complaints, motions or other papers are available and in proper order for the Court.
• Assists as liaison between the Court, schools, law enforcement officers, service providers, parents, students and other parties during the school year for Truancy Court.
• Assists the Truancy Court Team regarding the goals and outcomes of the Truancy Court.
• Performs Notary duties for Branch II and Register in Probate.
• Assists and maintains the court record for Register in Probate files: Completes required reports with Dept. of Natural Resources, Motor Vehicle Dept., Dept. of Justice, School Districts, Schools and State Voting Registry.
• Prepares Capias’ for Truancy Court as directed by the Court Commissioner.
• Prepares and submits invoices for payment from court-appointed attorneys, GALs, publications, etc. to Munis; Prepares orders for reimbursement, enters assessments in CCAP and follows through with office collection procedures when not reimbursed by due dates.
• Processes Appeal cases when filed per State Statute.
• Performs various other duties as assigned by the Register in Probate.
• Attend any conferences/trainings/educational seminars as directed by the Register in Probate.

What are the minimum qualifications?

• Two-years of accredited vocational, college, or technical school in Legal, Business, Public Administration or related field required. Equivalent of experience in a Court environment will be considered. High school diploma or equivalent required.
• Three years of legal experience in the court system highly preferred. Prior experience with juvenile, probate, and guardianship law highly preferred.
• Experience as a Judicial Assistant preferred.
• Any combination of education and/or experience which provides the necessary knowledge, skills and abilities to perform these job duties.

Portage County offers the following benefits:
• State of Wisconsin Retirement Plan
• Health insurance- your choice of two health plans- (Health Savings Account associated with the High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• EAP (Employee Assistance Plan) Paid by the County
• Employee Wellness program
• Vacation – available on date of hire!
• Paid holidays
• Sick pay
• Flexible spending account
• Life insurance- premium paid by the County (must work a minimum of 30 hours/week)
• Long term disability insurance- premium paid by the County (must work a minimum of 30 hours/week)
• Dental insurance
• 457B Deferred Compensation Plan

Portage County is an Affirmative Action/Equal Opportunity Employer

Deadline Note:

Jefferson County Register of Deeds Staci Hoffman testified today before the Senate Committee on Housing, Commerce, and Trade on SB 590, which deals with requirements related to condominium documents. @NACoTweets

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