Deputy Clerk of Courts
Purpose of Position
Under the direction of the Clerk of Court, this position performs a variety of duties which require skilled clerical, record keeping, computer knowledge and public contact work. The position is responsible for case management of all cases filed with the Clerk of Courts Office. The normal work schedule is Monday through Friday 8:00 a.m. to 4:30 p.m.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential function satisfactorily and in a timely manner.
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required or assigned.
Initiate cases electronically and manually by entering case numbers, case types, names and assigned court dates in CCAP. Reviews documents for accuracy and completeness.
Date stamp, scan and enter court documents in CCAP. Process and distribute e-filed and/or paper documents to appropriate parties. Authenticate documents if necessary.
Conducts case management by reviewing files prior to court. Prepares daily calendars from CCAP. Determines if necessary documents have been filed. Prepared to give upcoming court dates as needed. Monitors and takes appropriate action to maintain case flow and case disposition, follows up with status letters if necessary. Reviews files to determine if an interpreter is required.
Receipts applicable filing fees by credit card, cash, check or money order for bail bonds, traffic fines and forfeitures, sheriff sale proceeds, out of county bond postings.
Clerks all case type proceedings including Family, Paternity, Civil, Traffic, Forfeiture, Criminal Traffic, Criminal Misdemeanor, Criminal Felony, Recovery Court, IVD Court, and Small Claims Court.
Records accurate minutes, administer oaths and manage exhibits and documents. Proficiency to operate technical equipment including Zoom application and Digital Audio Recorder.
Prepares drafts and processes a variety of documents, notices, and forms (i.e. judgments, dispositions, court orders, bail/bonds, warrants, judicial transfer forms, driver’s license suspensions). Prepares Judgments of Conviction based on court findings. Responsible for ensuring documents are forwarded to appropriate court official for signature. Distributes documents to appropriate persons or agencies.
Forwards contested files to Judicial Assistant for further scheduling.