Criminal Justice Collaborating Council (CJCC) Coordinator
To be considered for this position, Interested Candidates must apply through the Polk County (WI) website at www.co.polk.wi.us, and click on Employment. Thank you!
The wage range for this opportunity is $29.12/hr. to $32.28/hr. (depending on qualifications).
Summary: The CJCC Coordinator plans, develops, coordinates and evaluates programs that serve justice-involved adults and juveniles, and promotes a range of productive and rehabilitative options for use by the criminal justice system. The Coordinator provides logistical and staff support to the County Criminal Justice Collaborating Council (CJCC) and maintains communication and ongoing proactive working relationships with stakeholders in the community, CJCC partners, and the CJCC Board. This position is responsible for collecting and analyzing data from criminal justice agencies for the purpose of identifying policy and programmatic changes to enhance the efficiency and effectiveness of the criminal justice system.
Essential Duties: This position has significant contact with program participants, as well as stakeholders in a wide variety of service systems and agencies. This position requires excellent communication skills and leadership. The duties below represent the typical duties and responsibilities assigned to this position but may not be inclusive of all tasks performed.
• Coordination of CJCC initiatives
o Coordinate development of a strategic work plan, policies, and procedures
o Recommend changes and improvements to criminal justice practices & procedures
o Obtain and analyze data useful for decision-making
o Mediate differences among CJCC stakeholders and guide discussions
o Develop program performance measures and evaluation standards
o Make oral and written presentations
o Recruit and maintain non-profit volunteer/community service sites
o Collect, track and report data
o Collaborate with Case Managers to track individual-level and program-level data
• Support to CJCC Board & Committees
o Assist CJCC Chair and committee members with agendas, minutes, etc.
o Attend all relevant meetings and ensure compliance with
• Open Meetings/Records
o Represent CJCC at external meetings as required
o Assist CJCC Board with recruitment of members
• Business Process Support & Improvement
o Research, evaluate, and implement process improvements & tools
o Develop and distribute marketing/promotional materials
•Administer CJCC fiscal operations
o Oversee recordkeeping procedures
o Assist with annual budget preparation and monitoring of budget
o Identify funding sources, write grant applications, implement and manage grants, and complete mandatory reporting requirements
o Assist in negotiations with vendors
o Ensure compliance with contracts
• Support Case Managers
o Assist with the administration of assessments (COMPAS)
o Promote adequate flow of referrals
o Support case managers as necessary to ensure functioning of programs and success of participants
o Assist with case management as necessary
o Assist with load-balancing of work effort across the CJCC team
Marginal Duties and Responsibilities: Other duties as assigned.
Supervisory Responsibilities: None.
Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Knowledge of criminal justice systems, public administration, and county government as well as basic principles of restorative justice.
• Excellent organizational and interpersonal skills.
• Skill in the preparation, presentation and administration of budgets.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability and skills to develop, recommend and implement effective plans and programs and objectively evaluate progress toward goals and timetables.
• Ability to work as an effective and collaborative team player.
• Ability to write and speak effectively, including the ability to conduct effective meetings.
• Ability to establish and maintain effective relationships with government officials as well as the general public.
• Ability to communicate effectively within and outside the organization.
• Ability to work the allocated hours of the position.
• Bachelor’s Degree from an accredited college or university in business or public administration, criminal justice, communication, or closely related field; and,
• Minimum five (5) years’ experience working in the criminal justice system, in public administration, or human services field; and
• Experience in researching, writing and administration of grant requests; and
• Advanced technological experience and knowledge; and
• Superior skill in data collection and analysis, with the ability to develop and effectively present information clearly and in a compelling manner; or
• Equivalent combination of education/experience meeting the minimum level of knowledge required to meet the expectations for the position.
Licensure/Certification: Must have valid driver’s license and ability to travel regularly. Must satisfactorily pass and maintain clearance in criminal and caregiver background check.
• Quality Customer Service and Community Relations – Anticipates and strives to meet the needs of both internal and external stakeholders (employees, contracted staff, residents, families, and other internal and external clientele). Delivers high-quality services; is committed to continuous improvement. Communicates/Interacts with members of the public and other key stakeholders in a way that elicits positive response and participation, which on occasion, may include interaction either one-on-one or with several stakeholders at one time to present information and/or represent the facility’s interests.
• Integrity/Honesty – Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct, maintains confidentiality, and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
• Accountability – Assumes responsibility for successfully accomplishing work objectives and delivering results; setting high standards of performance for self and others.
• Written and Verbal Communication Skills – Recognizes or uses correct grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
• Interpersonal Relations – Develops and maintains effective relationships with others; relates well to people from varied backgrounds and in different situations; shows understanding, courtesy, tact, empathy, concern, and politeness.
• Leveraging Technology – Demonstrates proficiency in using on-line tools and business applications, creating and maintaining accurate data and communications, including, but not limited to Word, Excel, PowerPoint, and specialized web-based and/or related departmental systems.
• Data Gathering and Analysis – Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal or judgment.
• Attention to Detail – Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.
• Self-Management – Organizes and plans for task accomplishment in a way that maximizes efficient performance; establishes and adjusts priorities to ensure timely completion of assigned work/fulfill responsibilities.
Minimum Skills Assessment Requirements: Skills and abilities may be evaluated through various standardized pre-employment assessment tools.
Work Environment: Work is sedentary in nature performed within the Government Center or satellite offices/other campus locations. Lifting requirement is 15 – 20 pounds on an occasional basis. Wrist and finger manipulation due to filing, compiling, calculating, or computer work. Equipment used may include, but is not limited to: computer, various other technology media, scanner, printer, calculator, telephone, copy and fax machine. Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position’s essential functions.