Court Coordinator

Application Deadline: 2023-05-30
Job Type: County
Job Description:

Job Summary
Performs high volume, highly responsible and complex legal and clerical work for Clerk of Courts and the assigned Circuit Court. May oversee the activities in one or more Court branch under the direction of the Clerk of Courts, as a Deputy Clerk of Courts. Serves as liaison between the general public, parties involved in court files, attorneys and various agencies on behalf of both the Clerk of Courts and Circuit Court. Must be able to work independently and be self-directed to complete tasks in a timely manner.
Essential Duties
Coordinates and performs complex legal and clerical work for assigned Circuit Court.

Takes and transcribes minutes of court proceedings and completes necessary forms and documents related to each hearing; and distributes forms and documents to proper litigants, attorneys, authorities, and agencies.

Cancel quashed warrants in a timely manner.

Notifies litigants and attorneys of trial dates and maintains court calendar as needed.

Verifies and answers inquiries of a non-restricted nature regarding criminal, civil and family records.

Prepares a variety of legal papers such as judgments, warrants, notices of hearings.

Maintains court jury panels; swears in witnesses; completes tasks in jury management after trials allowing jurors to be paid for their jury service.

Marks, maintains and is responsible for an accurate accounting of exhibits offered and received during court proceedings.

Accepts, interprets, enters and processes court filings/orders/judgments.

Issues executions, transcripts and certified copies and satisfies judgments.

Keeps an account of files and closes out files that are assigned to their circuit court when appropriate.

Ensures proper files, documents, and forms are in the courtroom or are processed from e-filing system for daily court activities.

Reviews and processes e-filed court documents within 48 business hours for their respective branch.

Maintains records regarding money judgments, liens, satisfaction of judgments and other related court areas for their assigned branch.

Composes and types correspondence for their respective branch.

Assists other Court coordinators to process e-filed document on a regular basis and assists with administrative tasks when necessary.


Performs related functions as assigned by Chief Deputy and Clerk of Courts.

Performs duties of bailiff on occasional basis.

Covers commissioner’s intake and injunction hearings.

File and process search warrants – entering, scanning and sealing documents.

Minimum Qualifications Required
Education and Experience:

Associate degree as a Paralegal or comparative legal degree with two years of experience, preferably as a Deputy Clerk or in court/legal environment; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.

Knowledge, Skills & Abilities
Knowledge of procedures and practices as they relate to the Clerk of Courts office and court system.

Knowledge of financial structures for various misdemeanor and felony statutes to ensure proper imposition of fines, costs, restitution and civil judgments for unpaid financial obligations.

Knowledge of criminal and traffic state statutes and county ordinances, administrative codes, legislative bulletins, bond schedules for entry and/or disposition of cases.

Knowledge of the English language.

Knowledge of general office procedures.

Knowledge of general bookkeeping practices.

Knowledge of legal terminology, court forms and statutes.

Knowledge of Court procedures and proceedings.

Knowledge of and ability to utilize a computer and the required software.

Ability to prioritize duties, work independently and use necessary judgment.

Ability to work well under pressure at a rapid pace and on multiple tasks at any given time.

Ability to follow complex oral and written instructions.

Ability to verify status, accuracy and maintain legal records.

Ability to learn, interpret, and apply policies, regulations, procedures and laws. Including the ability to interpret court orders written by court officials.

Ability to accept responsibility and exercise independent judgment.

Ability to independently answer inquiries and complaints from various parties in the justice system in an effective and courteous manner.

Ability to establish and maintain effective working relationships with Judges, attorneys, other courthouse staff, government agencies and the public.

Ability to maintain a high level of confidentiality and seal particular court documents when necessary.

Ability to communicate effectively both orally and in writing. Including composing correspondence for the court.

Ability to work the required hours of the position. Including evening hours when necessary due to court demands.

Deadline Note: