Clerk/Typist II – Court Commissioner’s Office

Application Deadline: 2023-12-05
Job Type: County
Job Description:

Job Summary
Performs varied and increasingly responsible clerical and typist work calling for independent judgement, initiative and specialized knowledge in carrying out established procedures or applying laws or regulations. Responsible for conducting transactions with the public with matters requiring interpretation and analysis of laws, rules, and/or departmental policies and procedures.

Essential Duties
Types reports, correspondence, court orders, dockets, notices, schedules, decisions, minutes, calendars, and statistical data from written, printed material and oral dictation.

Performs receptionist and/or counter duties including answering telephones, directing callers to proper individuals, and providing information to callers and visitors regarding court and departmental procedures.

Reproduces multiple copies of work.

Performs filing and searching.

Gathers information of a variety of subjects and compiles financial, statistical and legal reports.

Manages court commissioners’ calendars, scheduling family court, small claims and restitution hearings; schedules security personnel and interpreters when needed.

Backs up data electronically.

Generates orders and correspondence in accordance with office procedures.

Processes confidential reports,

Analyzes and interprets information contained in a variety of documents, forms, reports, etc. for processing.

Obtains information for the public for the completion of forms, documents, records, etc. and notarizes documents.

Refers inquiries to proper department or official.

Independently compiles data and prepares various reports.

Makes detailed arithmetic calculations for processing of information.

Performs data entry of various documents.

Performs related functions as assigned.

Minimum Qualifications Required
High School Diploma including or supplemented by a course in typing plus two years experience as a Clerk/Typist I in the department assigned or two years in a similar position; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.

Knowledge, Skills & Abilities
Knowledge of court and general office procedures.

Knowledge of business English, spelling and grammar.

Knowledge of practices and procedures of the Court and law in general and specifically family law.

Knowledge of legal terminology.

Knowledge of KIDS tracking system for support payments and CCAP.

Knowledge of simple bookkeeping.

Specialized knowledge pertaining to the department which employed.

Knowledge of and ability to utilize a computer and the required software.

Ability to type at a minimum rate of 50 net words per minute.

Ability to make fairly complex arithmetic calculations.

Ability to direct the work activities of employees.

Ability to interview and obtain information from the public.

Ability to communicate effectively both orally and in writing.

Ability to handle confidential and sensitive material in an appropriate manner.

Ability to work independently with minimal supervision.

Ability to prioritize workload.

Ability to establish and maintain effective positive public and working relationships.

Ability to work the required hours of the position.

Deadline Note: