Assistant Emergency Management Director
Under the direction of the Emergency Management Director; assists with planning, developing, and implementing a comprehensive Emergency Management program while ensuring that all Emergency Management programs fulfill the requirements and mandates of federal and state law. Provides clerical support for the operation of the Emergency Management Department. Assists with planning and preparation for present and future programs, projects, and goals. Has the authority and knowledge to act in the Director’s absence.
Takes on responsibilities as EM Director during Emergency Operations Center (EOC) activations when Director is not in EOC.
Works directly with EM Director to establish 24/7 EM staff availability for operational needs of Public Safety (and other) community partners; including answering emergent phone calls 24/7/365: working any time, day or night, to assist Director during incidents that transpire across multiple operational periods or when Director is unavailable; including responding to EOC if needed for EOC Activation, sending emergent mass notification messages to both private and public partners depending on the situation, and any other duty that may be required.
With the EM Director; covers day, evening, and weekend meetings, events, etc., that come up throughout the calendar year; including opening/closing the EOC if activated; and make those decisions in absence of the Director, if needed.
Ensures that the Brown County Emergency Operations Plan and related plans are in a state of readiness for implementation in order to minimize the effect of natural or technological disasters that may impact the citizens of Brown County.
Plans, develops, and coordinates any necessary annexes (ESFs, ISM, etc.) with designated Lead Agencies, in response to natural and/or man- made disaster situations such as terrorism, hazardous materials incidents, nuclear incidents, major transportation network interruptions, and similar incidents and recovery activities.
Reviews and evaluates local, state, and federal laws and regulations as they relate to disaster and emergency response program elements.
Coordinates the distribution and updating on the WICAMS ID software and ID system with 1st Responder Agencies within Brown County.
Works with community partners and Wisconsin Emergency Management (WEM) to develop the Integrated Preparedness Plan (IPP) and keeps the IPP up-to-date as required by grants.
Conducts outreach with community partners to assess priorities and training goals for the IPP.
Serves as a representative of the County to professional groups, community organizations and the general public when addressing Emergency Management issues. Serves as the County’s liaison to all municipal and rural fire departments in Brown County in the absence of the Director.
Keeps EM databases as up-to-date as able; facilitating requests from responders, the EM Director, and other partners to create, add to, and continue building a resource database for Brown County.
Facilitates activities on WebEOC; this may include updating the County/Tribe Status Board, submitting a UDSR when needed, and updating other forms/boards/memberships as necessary.
Stays current on Emergency Management Programs; including WHOPRS, WebEOC, WICAMS, E-Grants, CodeRED/IPAWS.
Works on planning teams with community partners to design and conduct emergency management exercises: provide instruction and guidance to exercise and event participants: evaluate effectiveness and efficiency of exercises and event responses.
Supervises, schedules, and assigns work to support staff (interns, when applicable); instructs and trains in methods and procedures; checks and approves work in progress and upon completion; conducts performance evaluations; initiates hiring actions, probationary decisions, corrective actions, development decisions and grievance investigations for support staff.
Acts as administrative lead on the Local Emergency Planning Committee (LEPC); coordinating by-law review, appointment of members, minutes/agendas, and other necessary administrative duties as needed by the LEPC.
Assists with preparation of application and close- out paperwork for LEPC and Emergency Management Planning Grant (EMPG) grants and submission to WEM Regional Office.
Monitors and replaces supply inventories in Emergency Operations Center and other locations as needed.
Updates and maintains Emergency Management website.
Maintains Tier Two inventory information and related records pursuant to Emergency Planning Community Right to Know Act (EPCRA).
Implements and /or promotes emergency management and safety activities by conducting meetings and speaking to local groups, clubs, organizations, and schools.
During emergencies or similar serious situations, remains available around the clock to respond as necessary or directed.
Maintains office in the absence of the Emergency Management Director.
Performs related functions as assigned.
Minimum Qualifications Required
Education and Experience:
Bachelor’s degree in Emergency Management, Public Administration, or related field; ability to achieve Basic Wisconsin Emergency Management Certification supplemented by three to five years of related experience; or any combination of education, training and experience which provides the necessary knowledge, skills, and abilities.
Licenses and Certifications:
Valid Wisconsin Driver’s License
Minimum of Basic Wisconsin Emergency Management Certification preferred
Knowledge, Skills & Abilities
Knowledge of theory, principles, techniques, laws, and practices of Emergency Management.
Knowledge of the federal and state laws, rules, and regulations, which impact emergency management operations.
Knowledge of Superfund Amendment Reauthorization Act requirements (SARA).
Knowledge of theory, principles, techniques, and practices of hazardous materials, emergency medical services and disaster recovery planning.
Knowledge of state and local resources available in emergency situations, both government and private.
Knowledge of emergency procedures used by the protective service units of local government.
Knowledge of emergency management organization, objectives, project planning procedures and requirements.
Knowledge of personnel management policies, practices, and procedures.
Ability to effectively develop and implement training programs and the ability to train individuals to ensure preparedness in emergency situations.
Ability to supervise, train and monitor the work of subordinate clerical support staff.
Knowledge of general accounting principles; accounting aptitude.
Knowledge of modern office equipment, practices, and procedures.
Knowledge of business English, spelling, grammar, arithmetic, and vocabulary.
Proficiency in Windows applications as well as Microsoft Office (with emphasis on Microsoft Word, Excel, and PowerPoint).
Ability to use other sophisticated computer programs as needed; WebEOC, WHOPRS, ReadyOP/CodeRED, etc
Ability to compose and/or prepare effective correspondence on moderately complex matters and perform office management details without referral to a supervisor.
Ability to prepare and maintain complex office and confidential records and to prepare accurate reports from file records and materials.
Ability to make independent decisions in accordance with established policies and procedures.
Ability to appreciate the confidential nature of the position.
Ability to communicate clearly and effectively, both orally and in writing.
Ability to answer inquiries and complaints effectively.
Ability to do mathematical calculations for record keeping and preparation of reports.
Ability to establish and maintain effective working relationships with staff, other departments, and the general public.
Ability to work independently, exercise judgment, and effectively utilize authority.
Ability to remain calm and function effectively during emergencies or rapidly changing activities.
Ability to be on-call as needed.
Ability to work the required hours of the position.