Account Clerk II

Application Deadline: 2023-05-30
Job Type: County
Job Description:

Job Summary
Performs varied and increasingly responsible bookkeeping, basic accounting, reporting, and related duties involving the maintaining and reconciliation of records and processing documents related to financial transactions, calling for independent judgment, initiative and specialized knowledge in carrying out established procedures or applying laws and regulations; performs related functions as assigned.

Essential Duties
Performs bookkeeping and clerical duties necessary in maintaining and reconciling of records and processing documents related to financial transactions.

Balances tax accounts, monthly special assessment collection reports and restitution/trust fund accounts; reconciles reports; performs related verifications; and prepares related vouchers; advises individuals of transactions as necessary.

Prepares, verifies, enters and/or requests required transactions related to assessments, local municipalities, local title companies and other entities as necessary.

Performs bookkeeping and basic accounting functions; reconciles various general ledger accounts and reports.

Verifies, tabulates, and records invoices, checks, vouchers, orders, receipts and other financial material.

Maintains proper records for foreclosure (IN-REM) proceedings. Prepares necessary paperwork for annual foreclosure filings with the Brown County Circuit Courts. Prepares certified mailing for pending foreclosures. Sends legal documents to owners of interest by certified mail.

Coordinates and maintains mortgage records systems. Provides tax data information to mortgage companies for tax payments. Reconciles payment discrepancies with mortgage companies.

Balances Restitution/Trust Fund Accounts collected at Treasurer’s Office. Prepares and mails vouchers to victims. Advises Human Services caseworker of amounts collected.

Prepares monthly payments to the State for the monthly real estate transactions from the Register of Deeds Office.

Prints and prepares bi-weekly payroll for distribution to departments.

Signs and bursts weekly Accounts Payable checks for the Department of Administration.

Prepares annual inventory of assessments forms for distribution to the municipal assessors.

Assists with the preparation of the annual tax roll; including entering specials, printing tax bills and sealing tax bills for mailing.

Processes tax payments and general receipts.

Receives and accounts for monies handled; balances cash drawers and maintains daily receipts for various payments/transactions; locates and corrects balancing errors; reconciles daily cash control report; performs related tasks.

Compiles data and makes various reports.

Performs receptionist and/or counter duties answering inquiries regarding departmental policies governed by State Statutes and regulations, or refers inquiries to the proper official or department. Processes various types of customer transactions and performs various follow-up duties as required.

Works with the Information Services Department in implementing programs for computerized procedures for the department in which employed.


Performs related functions as assigned.


General office equipment


Minimum Qualifications Required
Education and Experience:

Associate degree in accounting, plus one year bookkeeping experience; or any equivalent combination of education, training and experience which provides the necessary knowledge, skills and abilities.

Licenses and Certifications:


Knowledge, Skills & Abilities
Knowledge of general office procedures.

Knowledge of bookkeeping and basic accounting practices.

Knowledge of basic data processing techniques and procedures.

Knowledge and ability to use a computer and the required software, including spreadsheet and word processing applications.

Skill in providing good customer service.

Ability to operate a variety of standard office equipment.

Ability to perform full data entry functions at a rate of 80 net keystrokes per minute.

Ability to make fairly complex arithmetic computations.

Ability to establish and maintain effective working relationships with staff and the public.

Ability to communicate effectively both orally and in writing.

Ability to learn the specialized procedures of the department in which employed.

Ability to work the required hours of the position.

Deadline Note: